Employment Specialist

Salary : See Position Description

Location : Tallahassee, Florida

Job Type : Salaried Full-Time

Job Number : 202400152

Office : OLS - Human Resources

Opening Date : 02 / 10 / 2025

General Summary

This is highly professional work in the Employment Unit within the Office of Legislative Services (OLS) Human Resources (HR) Office. The successful candidate will possess excellent customer support skills with exceptional attention to detail.

Our Organization

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.

The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature's HR Information System (HRIS) and assists the offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

Examples of Work Performed

• Assists in administering the comprehensive legislative HR program.
• Processes and maintains confidential personnel records of all employees.
• Prepares and processes paperwork placing Legislators, salaried, and temporary employees on the payroll.
• Processes and maintains confidential personnel records of all employees including promotions, transfers, salary changes, reclassifications, leaves of absence, and resignations in accordance with policies and procedures.
• Carries out rules and regulations relating to employment, salary changes, terminations, and other personnel issues.
• Evaluates applicants' and employees' training and experience to determine eligibility for legislative job classifications.
• Counsels Legislators and employees in matters of state group insurance and other benefits.
• Assists in recommending new personnel policies and procedures and changes to existing ones.
• Inputs data into the legislative HRIS and monitors personnel reports and records.
• Researches and proposes improvements in the legislative HRIS.
• Participates as needed in the design of specialized system projects and conduct related system testing.
• Performs special assignments, prepares reports, and drafts letters of response to inquiries.
• Displays exceptional professionalism and attention to details in work and communications and demonstrates a desire to serve Legislators and employees.
• Interact directly with customers during problem-solving situations.
• Provides excellent customer service to the customers of the OLS HR Office.
• Performs other related duties as required.

Knowledge, Skills, and Abilities

Minimum Qualifications

A bachelor's degree from an accredited college or university.

Professional experience as described above can substitute on a year-for-year basis for the required college education.

Preferred Experience

Experience working in a public or private sector benefits or HR office.

Salary

Commensurate with experience. The Legislature offers a competitive benefits package which increases your take home pay , including :

Application Deadline

Open until filled

Submission of Application

Interested parties may apply via

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!

Health and Dental Insurance

Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.

Leave Accrual Benefits

Annual Leave accrues as follows based on creditable state service :

Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month

Sick Leave accrues at 9 hours per month for all full-time employees.

Life and Disability Insurance

Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.

Retirement

Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium

Florida Pre-Tax Plan and Deferred Compensation Plan

This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer / intensive care, dental, vision, and accidental / disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.

Paid Holidays

New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday

Total Compensation Statement

The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $35,000. Note : All values are based on individual plans.