Job Description
Pay Rate : $19-$21 / hr
1 Opening
Client Job Title : Department Assistant
Location : Kansas City, MO 64114
The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Department Assistant Qualifications
- High School Diploma / GED + min 3 yrs relevant experience is required OR
- Associates degree + min 2 yrs relevant experience is required OR
- Bachelors degree + min 1 yr relevant experience is required
- Must have event planning experience
- Advance knowledge in Microsoft Word, Excel, Access and PowerPoint is required
- Ability to work independently; demonstrating accuracy, reliability, and problem solving skills
- Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks
- Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders)
Department Assistant Description
Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management processResolves questions regarding the department; research and provide appropriate answersPrepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programsDevelop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the departmentMonitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updatesPlan, coordinate and facilitate on-site and off-site meetings for the department. This may include : department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure complianceAssemble and analyze information involving business plans, and financial reports, resulting in the final business plan submissionMonitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgetsPrepare a variety of communication including emails, meeting agendas, and meeting minutesResponsible for handling sensitive and confidential informationCoordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtainedPerforms other duties as assignedComplies with all policies and standards.The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.