Events Coordinator

Job Description

Job Description

About the Role :

Located in Georgetown, TX

We’re looking for a highly organized and energetic& Events Coordinator to support the planning and execution of a wide range of events—from corporate meetings and trade shows to internal team gatherings and branded experiences. This role is perfect for someone who thrives in a fast-paced environment, loves details, and enjoys being part of creating memorable experiences.

Key Responsibilities :

Assist in the planning, coordination, and execution of virtual, in-person, and hybrid events

Manage event logistics including venue research, vendor coordination, catering, shipping, and on-site support

Create and manage event timelines, run-of-show documents, and checklists

Track budgets, invoices, and expense reports

Help with event registration, attendee communication, and follow-up

Support promotional efforts including email invites, social media, and on-site branding

Maintain event supplies and inventory

Coordinate with internal teams such as marketing, sales, and operations to ensure alignment

Assist with post-event reporting, surveys, and analysis

Qualifications :

1–3 years of experience in event coordination, marketing, or administrative support

Strong organizational skills and attention to detail

Excellent written and verbal communication

Ability to juggle multiple projects and deadlines

Comfortable with tech platforms such as Zoom, Eventbrite, Google Workspace, and basic design tools

Willingness to work flexible hours, including occasional evenings or weekends for events

Positive, proactive attitude and a team player mindset

Nice to Have :

Experience with CRM or marketing automation tools (e.g., HubSpot, Salesforce)

Background in hospitality, PR, or brand activations