Events Manager

Event Manager

Madden's is an award-winning resort, located on more than 1,000 acres, that anticipates the wishes and desires of vacationers and offers them fantastic golf, upscale dining, lakeside spa, tennis, activity programs for children, biking, shopping, and art gallery with painting classes and almost every kind of on-the-water recreation possible in Minnesota, including fishing. Madden's has distinguished itself by an emphasis on gracious hospitality, quality, and diversity. Our philosophy is simply to provide the best that Minnesota has to offer. Madden's is currently seeking a full time Event Manager. This position has a strong emphasis on Weddings and Special Events. The right candidate will present a personable, helpful and professional image of the resort while coordinating all group activities. Handles all requests for groups of 10 people or more that require assistance with planning their event.

Duties and Responsibilities :

• Makes initial contact with all groups introducing yourself as the person to contact for all of their planning needs.
• Organizes and reserves all function space for meeting, dining and recreation.
• Inspects rooms and displays for conformance to needs and desires of group
• Handles walk-in and pre-arranged tours for groups.
• Utilizes resort trace system for follow through on group accounts and sales personnel.
• Assists resort management with developing and implementing resort specific selling strategies.
• Develops an effective communication and information system with the resort team to disseminate details of upcoming groups, meeting events, and special events.
• Assists with the completion of sales reports as requested by the DOS.
• Maintains current knowledge of hotel rates, strategies, discounts and promotions.
• Responsible for ensuring group rooming lists are received in a timely manner and input into the property management system.
• Responsible for obtaining group billing information and distributing that information to all resort outlets.
• Prepares proposals and contracts for prospective and rebooking groups.
• Maintains close communication with group contact throughout stay to ensure a seamless guest experience
• Entertains clients to establish closer relationship when appropriate.
• Recommends and up-sells all of the resorts facilities and services.
• Arranges for VIP amenity deliveries for their respective groups.
• Reviews the final bill upon conclusion of the event and submits to accounting.
• Incorporates safe work practices in job performance.
• Regular and reliable attendance.
• Performs other duties as required, including SALES outreach throughout the year.
• Other duties as assigned.

Skills and Abilities :

Education / Experience : Associate degree (AA); three years related experience and / or training in events & sales; or equivalent combination of education and experience. (Hotel Management, Marketing and Event Planning preferred).

Supervisory Responsibilities : This position does not require any supervisory responsibilities.

Work Environment : Work is performed primarily in an office environment.

Physical Demands : Primarily stationary such as sitting or standing for prolonged periods of time. Requires the ability to operate standard office equipment and keyboards. Must have the ability to stand, walk, talk / hear, both in person and by telephone, occasionally required to stoop, kneel, bend, crouch and lift up to 50 pounds.

Expected Hours of Work : 8 : 00am 4 : 30pm Monday through Friday with occasional nights and weekends.

Travel : Less than 10% travel required.