Substitute Financial Aid Specialist

Salary : $29.74 Hourly

Location : San Bernardino Valley College and / or Crafton Hills College, CA

Job Type : Substitute

Job Number : 2426-00027

Department : Various Departments

Opening Date : 07 / 02 / 2025

Closing Date : Continuous

Work Schedule : Various hours depending on department needs

Work Days / Year : Various days depending on department needs

Mission Statement : SBCCD positively impacts the lives and careers of our students, the well-being of their families, and the prosperity of our community through excellence in educational and training opportunities.

Job Description

This posting is to create a pool of qualified applicants for the current and / or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

SUMMARY DESCRIPTION

Performs a variety of technical duties in support of the financial aid and scholarship programs.

DISTINGUISHING CHARACTERISTICS

The Financial Aid Specialist position is distinguished from the Financial Aid Technician position additional responsibilities requiring considerable experience that may include the electronic transfer of all student applications to and from the federal government's database and providing assistance to the Assistant Financial Aid Director.

SUPERVISION RECEIVED AND EXERCISED

Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.

REPRESENTATIVE DUTIES

The following duties are typical for this classification.

• Imports financial aid applications from the federal database for financial aid processing; renames files and forwards applications to appropriate staff for review; enters necessary corrections on applications and redistributes to staff; exports finalized applications into federal government systems.
• Verifies eligibility and required student information through a variety of sources, including Financial Aid Administrative Access (FAA), National Student Loan Data System (NSLDS), Common Origination and Disbursements (COD), and Selective Service (SS).
• Reviews and processes student files selected for verification; reviews and verifies student tax returns transcripts for accurate information; reviews student grade transcripts for satisfactory progress and dismissal.
• Verifies the accuracy of requesting student's Satisfactory Academic Progress (SAP); requests and reviews student transcripts to ensure compliance of SAP and other regulations; reviews student enrollment grades for financial aid approved appeals and for students on probation; verifies SAP components are complete and scanned into student files to receive the disbursement.
• Assists students at the counter; responds to questions from students, parents, and staff; provides information regarding financial aid programs including eligibility requirements, types of available assistance, and opportunities for self-help.
• Compiles all necessary documentation; prepares folder for each financial aid student; reviews and revises information as necessary during the award process.
• Determines student eligibility and financial needs according to clearly established criteria set forth by federal guidelines and District policy; assists in making initial awards, adjustments, and in the distribution of loan funds.
• Processes loans / financial aid awards; notifies students of awards or denial of awards; follows up with students with incomplete documentation to complete eligibility; adjusts awards based on student receiving scholarships and other outside assistance.
• Prepares periodic reports on accumulated expenditures and balances in preparation for fund disbursements.
• Maintains financial aid student records and related documentation; reviews and updates pertinent financial aid data.
• Stays current on legislative updates pertaining to financial aid; updates and maintains required licensure required to access federal databases.
• Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and / or be learned within a short period of time in order to successfully perform the assigned duties.

CORE COMPETENCIES :

Analyzing and Interpreting Data

Customer Focus

Reading Comprehension

Professional and Technical Expertise

Critical Thinking

Attention to Detail

Using Technology

Team Work / Involving Others

Writing

Adaptability

Innovation

Listening

Legal and Regulatory Navigation

Professional Integrity and Ethics

Valuing Diversity

Qualifications

Education / Training : Equivalent to completion of high school supplemented by twelve (12) units of college level course work in business administration, accounting, or a related field.

Experience : Three (3) years of increasingly responsible financial aid program experience.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment : Work is performed primarily in a standard office setting with frequent student contact.

Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and / or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing : Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements :

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's

This position is not eligible for full-time benefits.

01

I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the District and / or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the District reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and / or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

02

Please select the work location preference below (Please note, that the selection below may not be guaranteed) :

03

Select the career website you used to find this employment opportunity :

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