Administrative Assistant Managed Care

All the benefits and perks you need for you and your family :

Benefits from Day One

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Our promise to you :

Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift : Monday- Friday Full time 8am-5pm

Job Location : Maitland, FL

The role you will contribute :

Responsible for providing support to leadership and department staff to ensure the smooth operation of daily functions. This role enhances the leader's effectiveness by managing appointments, preparing and distributing documents, planning travel, and communicating with leadership, callers, and visitors. In addition, this position assists with special projects as assigned by leadership.

The value you will bring to the team :

Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment.

Organizes reoccuring conference calls

Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents.

Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling.

Makes travel arrangements for assigned leaders and coordinates schedules.

Completes expense reports in a timely manner and ensures they are processed by accounting.

Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions.

Communicates professionally with staff, leadership, outside callers, and visitors.

Directs incoming communications according to directors schedule and priorities.

Other duties as assigned.

Schedules and maintains assigned leaders' calendars and updates Outlook with current information.

Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically.

Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

The expertise and experiences you'll need to succeed :

High School Grad or Equiv

1 year Secretarial Experience

Windows Applications : Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department

Basic Computer navigation skills

Online expense reimbursement system such as concur

Demonstrates ability to adapt to new situations and responsibilities

Demonstrates problem solving skills

Preferred Qualifications :

Associate Degree

• 1 year healthcare experience

Cardio Pulmonary Resuscitation (CPR)

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category : Administrative

Organization : AdventHealth Corporate

Schedule : Full-time

Shift : 1 - Day

Req ID : 25045134

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability / handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.