Mailroom Coordinator IICanon U.S.A., Inc. • Milwaukee, Wisconsin, United States

Mailroom Coordinator II

Canon U.S.A., Inc. • Milwaukee, Wisconsin, United States

30+ days ago

Job type

Full-time

Job description

Mailroom Coordinator II

Job Locations

US-WI-Milwaukee

Requisition ID

2025-20371

# of Openings

Category (Portal Searching)

Customer Service / Support

Position Type (Portal Searching)

Regular Full-Time

Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail / packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities

Responsibilities

MAIL / PACKAGES / POUCHES

Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail / packages in accordance with postal regulations

Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
Log outgoing and incoming items as required and review for accuracy / completeness

SUPPLIES / COPYING / FAXING

Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)

Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc

Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs

May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings

Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary

Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

May possibly perform any of the following functions at the direction of the Site Manager :

Set up and maintain client's kitchen areas and conference rooms, order food and make coffee

Provide reception work such as answering telephones, taking messages and greeting visitors

Move boxes, supplies or furniture; replace light bulbs

May be requested to perform document scanning

Prepare outgoing items for shipping

Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site

Qualifications

High school Diploma or equivalent

2-4 years' experience working in a mailroom or professional office environment

Basic knowledge of metering, weighing, logging and other shipping procedures

Ability to use personal computer for basic tasks

Ability to perform more complex functions of the various equipment and systems used

Excellent customer service, professional attitude and appearance are a must

Ability to work overtime & meet deadline

PHYSICAL DEMANDS

Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing

May lift and / or move up to 50 lbs.

What We Offer :

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Connect With Us!

Not ready to apply? We look forward to connecting with you in the future! By joining our Talent Network, you can receive job alerts for new positions that match your skills and experience sent straight to your inbox.

Create a job alert for this search

Mailroom Coordinator • Milwaukee, Wisconsin, United States

Related jobs

Mailroom Coordinator II

Canon • Milwaukee, WI, US

Full-time

Last updated: 30+ days ago • Promoted

Billing Rate Coordinator

Next 150 Construction Services, LLC • Milwaukee, WI, United States

Full-time

Last updated: 15 days ago • Promoted

Safety Coordinator

Kapco, Inc. • Grafton, WI, United States

Full-time

Kapco Metal Stamping is the Midwest's premier contract manufacturer of metal components, trusted by some of the world's biggest brands to make precision metal parts. Kapco's constant investment in m...Show more

Last updated: 12 days ago • Promoted

Regional Sales Manager Quill - Central US - Regional Remote

Staples, Inc. • BURLINGTON, WI, US

Remote

Full-time

Quill is a valuable part of the Staples family of brands.Since 1956, Quill has held its position as a leader in office supplies. Acquired by Staples in 1998, Quill delivers the essential services, s...Show more

Last updated: 7 days ago • Promoted

Mailroom Coordinator II

Canon U.S.A., Inc. • Milwaukee, WI, United States

Full-time

Position Type (Portal Searching).Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail / packages.Responsibl...Show more

Last updated: 13 days ago • Promoted

Quality Coordinator

Labor Solutions, LLC • Pleasant Prairie, WI, US

Permanent

The Training and Quality Specialist is responsible for supporting and continuously improving the existing training and quality systems in accordance with both local and international standards.This...Show more

Last updated: 30+ days ago • Promoted

Toolroom Coordinator

Kapco, Inc. • Grafton, WI, United States

Full-time

Last updated: 30+ days ago • Promoted

Inventory Coordinator

Xerox Corporation • Germantown, WI, United States

Full-time

MATERIALS & SUPPLY CHAIN MANAGEMENT .MATERIALS & SUPPLY CHAIN MANAGEMENT .Show more

Last updated: 13 hours ago • Promoted • New!

Travel Nurse RN - Post-Anesthesia Care Unit (PACU) / Pre-Post Op in Burlington, WI

TravelNurseSource • Burlington, WI, US

Full-time

TravelNurseSource is working with Malone Healthcare to find a qualified PACU / Pre-Post Op RN in Burlington, Wisconsin, 53105!. RN PACU @ Burlington - Day Surg Center : 135016437707 job in Burlington, ...Show more

Last updated: 9 days ago • Promoted

Hematology-Oncology

CompHealth • Burlington, Wisconsin, US

Full-time

Hematology-Oncology physician employment in Wisconsin : Some locum assignments can be as short as a day, others, years.Some are far from home, others are local. Whatever it is you're looking for, we...Show more

Last updated: 27 days ago • Promoted

Inside Sales Manager

Staples, Inc. • BURLINGTON, WI, US

Full-time

Sign on Bonus (paid at 90 days of service).Quill makes the job of ordering supplies easier and more rewarding.While delivering everything from paper, ink, and toner to cleaning supplies and technol...Show more

Last updated: 7 days ago • Promoted

Store sales associate- Part Time

The Salvation Army USA Central Territory • Burlington, WI, United States

Part-time

Store Sales Associate I - The Salvation Army Thrift Store.The Salvation Army is an international movement and part of the universal Christian church. Its message is based on the Bible.Its ministry i...Show more

Last updated: 30+ days ago • Promoted

OFCI Procurement Field Coordinator, NA

Vantage Data Centers • Port Washington, WI, United States

Full-time

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America,...Show more

Last updated: 30+ days ago • Promoted

Senior Mailroom Coordinator

Uline • Milwaukee, WI, US

Full-time

Uline's Facilities team keeps things running smoothly! Join us as a Senior Mailroom Coordinator to ensure mail is sorted and delivered efficiently at our corporate headquarters.Backed by 45+ years ...Show more

Last updated: 30+ days ago • Promoted

Hematology-Oncology

Global Medical Staffing • Burlington, Wisconsin, US

Full-time

Hematology-Oncology physician employment in Wisconsin : Global Medical Staffing - This experience is the perfect opportunity to go far and do good - call us today. Every 5th weekend call with 15-min...Show more

Last updated: 22 days ago • Promoted

Part Time Associate Patient Care Coordinator

Optum • Delafield, WI, US

Full-time +1

SIGN ON BONUS FOR EXTERNAL APPLICANTS.Explore opportunities with Optum.ProHealth Care is proud to be a leader in health care services, serving Waukesha County and the surrounding areas for more tha...Show more

Last updated: 20 hours ago • Promoted • New!

Pediatrics

CompHealth • Lake Geneva, Wisconsin, US

Full-time

Pediatrics physician employment in Wisconsin : When it comes to finding the perfect locums assignment, sometimes it's all about who you know. CompHealth has been around for a long time and have a va...Show more

Last updated: 30+ days ago • Promoted

Field Sales Enablement Coach, Quill

Staples, Inc. • BURLINGTON, WI, US

Full-time

Last updated: 1 day ago • Promoted

Storeroom Clerk

Grand Geneva Resort & Spa • Lake Geneva, WI, United States

Full-time

If you're eager to showcase your talents in a prestigious, full-service, AAA Four Diamond resort and make a meaningful impact, an extraordinary career opportunity awaits you.We are on the lookout f...Show more

Last updated: 8 days ago • Promoted

Mailroom Specialist

Rogers Behavioral Health • Oconomowoc, WI, United States

Full-time

Under the direction of the Director of Purchasing, the Mail Room Specialist will maintain day to day operations for Rogers Behavioral Health mail rooms and provide mail services throughout the Roge...Show more

Last updated: 28 days ago • Promoted