Assistant Project Manager

Assistant Project Manager

At Bearing Construction, we offer a dynamic environment where you can grow professionally while building strong, lasting relationships. Our culture thrives on collaboration, backed by a foundation of stability, loyalty, and innovation.

We are committed to enhancing the environmental quality of every community we serve and have become the trusted contractor of choice for many of our best clients.

With exciting opportunities on the horizon, both for our company and each team member, there's never been a better time to join us. Become part of a high-performing team delivering exceptional construction management and engineering services.

Pay Range

The pay range for this role is $70,000-$100,000 annually. Compensation is based on your unique qualifications and experience.

Benefits

Enjoy a comprehensive total rewards package beyond a competitive base salary to include merit increases, annual bonus potential, and an extensive benefits plan for you and your family that includes health, dental, and vision coverage, paid time off, paid holidays, a retirement 401k plan, life insurance, short-term disability, and other supplemental options.

As an employee of Bearing Construction, Inc., you will also receive perks like a semiannual clothing allowance to spend in our company webstore and have access to our employee perk programs like Working Advantage, which offers exclusive deals and offers on various products, services, and experiences.

Job Summary

Supports the Project Management Team throughout the entire life cycle of the project, from bid to completion.

Under the direction of the Project Manager, the Assistant Project Manager is responsible for organizing and coordinating project activities, controls the planning, scheduling, controlling, and monitoring of a single project, including monitoring project scope, safety, timeline, budget, information, changes, and quality requirements. The Assistant Project Manager manages prime and subcontract change events, and project submittals.

The Assistant Project Manager works collaboratively with personnel assigned by the Project Manager.

Responsibilities and Duties

Information Management

Daily collaboration with each assigned project's Project Manager, Project Engineer, Project Coordinator and Superintendent / Assistant Superintendent.

Promotes and monitors project safety including, but not limited to, reviewing & managing the project safety plan, each subcontractor's safety plan, and Job Hazard Analysis.

Performs weekly meetings with the Superintendent, Project Engineer & Project Coordinator focused on jobsite safety.

Performs a descope project analysis with the estimating team, identifying specific project challenges & working conditions.

Identifies self-perform and subcontracted work.

Develops bid / work packages.

Obtains additional subcontracted work quotes and material supplier quotes as necessary to ensure all packages are fully quoted.

Regularly updates and distributes the project schedule.

Identify project milestones, long-lead items, and critical path activities.

Organizes the selection of vendors and subcontractors in collaboration with the Project Team and under the oversight of the Project Manager.

Coordinates regular meetings between the Bearing Construction team and the project's Owner.

Identifies administrative, product and execution-based submittals developing & managing a submittal log.

Proactively and systematically directs the Project Engineer and Project Coordinator through the submittal process, reviewing submittals for contract compliance prior to submission for review and coordinating review comments for corrections.

Establish databases related to vendor information, submittals, drawings, O&M Manuals, and other documents. Proactively and systematically follow up with vendors on a regular basis to either verify the schedule is being met or to identify delays as early as possible.

Serves as the primary contact for interparty meetings & minutes.

Performs weekly contractor coordination meetings.

Coordinate near and long-term scheduling and on-site work activities.

Initiates receipt, submittal, preparation, and issuance of Operations & Maintenance Manuals.

Performs other related duties and responsibilities.

Performs project-specific administrative assistant tasks, as assigned.

Reviews Design Discrepancies and Possible Change Orders.

Possesses superior written and oral communication skills, including the ability to present complex material in a useful and understandable fashion to diverse audiences.

Exchanges routine and non-routine information to BCI staff, BCI service providers, vendors, and internal and external clients using tact and persuasion as appropriate.

Communicates with constituents so they are informed of project planning and progress.

Clearly communicates and reinforces performance expectations and responsibilities to project teams.

Ability to advocate a position and negotiate or compromise as necessary.

Uses verbal and written communication to establish a culture of collaboration, consensus-based problem solving and positive diplomacy.

Cost Management

Submits Prime Pay Apps to facilitate Owner approval and timely payment.

Updates final invoices and back charges.

Submits the Final Prime Pay Application.

Develops and Finalizes the Baseline Gross Margin Report.

Fully analyzes and operates within the constraints of the project budget, mitigates cost overruns, and alerts the Project Manager to unresolved cost concerns.

Develops and Negotiates Schedule of Values with Project Owner / Engineer.

Negotiates Commitments with Primary Subcontractors and Vendors.

Reviews and provides updates to the Change Order Log.

Compiles, organizes, and communicates bid packages to subcontractors.

Drafts template letters of commitment and customized contract language.

Compiles a list of all estimated project commitments tied to potential vendors.

Coordinates with the Job Cost Manager and Accounts Payable to enhance vendor compliance.

Maintains a Change Event log.

Compiles and issues potential change orders initiated and prepared by the Project Management Team.

Skills and Abilities

Exceptionally detail oriented, organized, and focused on quality presentations.

Comfortable learning new software applications quickly and with little direct supervision.

Ability to research and comprehend the details of contract documents and drawings.

Ability to prioritize time management to meet deadlines, anticipate issues and avoid delays.

Knowledge of design and construction business practices including, but not limited to, scope preparation, contract issues, insurance requirements, labor rates, invoicing, etc.

Strategic thinker with proven planning skills.

Ability to coordinate and prioritize tasks, resolve problems, negotiate solutions, and prioritize tasks.

Builds and sustains positive and collaborative working relationships with a wide range of constituents.

Proficient in the use of MS Office, Procore, and PDF editors (Bluebeam or Adobe); familiar with AutoCAD and BIM.

Experience and Education

Bachelor's degree in construction management, Engineering, Business, or a related field of study. Additional construction experience may be considered in lieu of education.

5+ years project management experience with a proven track record of providing exemplary customer service.

3+ years of experience in office administration duties.

3+ years of experience in the construction industry.

Previous experience performing some of the specific responsibilities and duties in this job description.

Experience and knowledge of design and construction methodologies for a variety of building types, mechanical and electrical systems, and construction delivery methods.

Must possess a valid driver's license.

Preferred Experience and Education

3+ years of management experience in the construction industry for a General Contractor.

Physical Requirements

Must be able to work in an indoor office environment and an active outdoor construction site environment.

Must be able to ascend and descend ladders, stairs, and work in confined spaces and in proximity to loud equipment.

Must be able to traverse irregular and steep terrain.

Must be able to work in various weather conditions and be exposed to dirt or dust.

Must be able to wear the required personal protective equipment most of the day.

Must be able to lift and carry 25lbs regularly and 50lbs occasionally.

Must be able to work for long periods of time in front of a computer or while standing.

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