Events Specialist and Executive Assistant

Onsite Coordinator

Directly supporting the CEO, the Onsite Coordinator will play a crucial role in supporting event planning and execution, project management, and administrative tasks. This role requires a highly organized and resourceful individual with a strong work ethic and a desire to get hands-on in every aspect of the business. This position offers the opportunity to work across all teams at GrowthAssistant, and huge potential for career growth!

Key Responsibilities :

• Event Planning and Vendor Management :
• Collaborate with the executive team to plan, organize, and execute various events, both virtual and in-person, including US and PH offsites and client-specific events.
• Coordinate event logistics including venue selection, catering, audiovisual requirements, and attendee management.
• Manage event budgets effectively and ensure all expenditures are within allocated limits.
• Utilize creative tools such as Canva to design promotional materials, music, slideshows, and other multimedia content as needed.
• Project Management Support :
• Support the CEO and executive team on various projects as needed.
• Manage timelines, resources, and to-do lists to ensure successful project completion.
• Coordinate communications across departments and cross-functional teams.
• Mobilize internal and external resources, including our Support team GrowthAssistant that are in the Philippines.
• Administrative and Operational Tasks :
• Maintain SOP and SLA documentation.
• Create and maintain internal file management systems
• Oversee day-to-day office operations, ensuring a well-organized and efficient workspace.
• Manage office supplies and inventory, placing orders as needed.
• Assist with onboarding new employees and coordinating office logistics.
• Own recurring internal meetings with US and PH Support teams

Qualifications :

Required Durable Skills :

What We Offer :

GrowthAssistant is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.