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Administrative Assistant
Administrative AssistantSpectraforce Technologies • Florham Park, NJ, United States
Administrative Assistant

Administrative Assistant

Spectraforce Technologies • Florham Park, NJ, United States
5 days ago
Job type
  • Full-time
Job description

Job title : Administrative Assistant

Location : Florham Park, NJ 07932

Duration : 1 year to start - Possible extension

Responsibilities :

  • Provides general administrative support to the organization. May provide back up support to higher-level management as needed.
  • Maintains and manages calendars , including scheduling meetings and proactively identifying and resolving scheduling conflicts.
  • Coordinates domestic and international travel arrangements and processing of corresponding expense reports .
  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software , including Corporate Travel website and other programs.
  • Coordinates new employee onboarding .
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures .
  • Follows purchasing and requisition procedures , Corporate Security and Privacy Rules , Corporate Branding Guidelines , and Copy Center procedures (if applicable).
  • Coordinates and maintains departmental files , as assigned, in compliance with corporate and government regulations .

Qualifications :

  • High School diploma or equivalent. Some college preferred .
  • 1+ years previous admin experience or equivalent; Experience Level = 3-5 Years is ideal.
  • Intermediate to advanced knowledge of Microsoft Office Suite , Outlook , SharePoint , and understanding of business processes and requirements .
  • Self-starter able to function at a high level with general instruction and supervision.
  • Builds strong relationships with peers and cross-functionally .
  • Team-oriented , can-do attitude and desire to be a productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed.
  • Requires proficiency in two to three vendor software programs .
  • Provides support to one or two department managers and their staffs .
  • Duties may include : word processing , editing existing documents , keying information into existing templates , database upkeep .
  • Previous clerical experience is necessary. Moderate to minimal supervision is provided.
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    Administrative Assistant • Florham Park, NJ, United States