Accounts Payable Manager

Fire/Water/Flood Restoration Company

BMS CAT is the industry leader in emergency response and disaster recovery. Founded in 1948, we have the experience and resources to provide our clients with the fastest and most reliable response to get their business back up and running after disaster strikes.

We are seeking an experienced Accounts Payable (AP) Manager to lead our accounts payable operations in a fast-paced fire, water, and flood restoration environment. We are a high energy and fun company! We are seeking only the best in attitude and focus to get results.

Position Summary

This role oversees the processing of invoices from a diverse vendor base, including unique local vendors across 32 branches and national vendors. The AP Manager will ensure accurate field-level approvals and coding, manage a hybrid team of in-office and international outsourced clerical support, drive the integration of AI technologies for invoice receipt and automated coding, and handle expedited check requests to support rapid vendor payments critical to emergency restoration services.

Key Responsibilities

• Oversee the full-cycle accounts payable process, including invoice receipt, verification, approval, coding, and timely payment for vendors across 32 branches and national programs.

• Manage relationships with a complex vendor portfolio, including unique local vendors per branch and centralized national vendors, ensuring compliance with contracts, terms, and restoration-specific requirements (e.g., emergency services).

• Supervise field-level invoice approvals and job costing coding to ensure accurate allocation to projects in a job-based industry.

• Lead and mentor a distributed team, including local/in-office clerical staff and internationally outsourced support, fostering productivity, training, and performance standards.

• Drive system integration and adoption of AI-driven tools for automated receipt capture (e.g., OCR), invoice processing, and intelligent coding to reduce manual effort, minimize errors, and accelerate throughput.

• Head the processing and reporting of expedited check requests and rapid payments for vendors requiring immediate cash in emergency restoration scenarios, while maintaining internal controls.

• Monitor AP aging, reconcile vendor statements, resolve discrepancies, and maintain accurate financial records in compliance with company policies and regulations (e.g., 1099 reporting).

• Develop and implement process improvements, policies, and metrics to enhance efficiency, accuracy, and scalability across multi-branch operations.

• Collaborate with procurement, operations, and finance teams to align on vendor onboarding, purchase orders, and project costing.

• Prepare regular reports on AP metrics, vendor performance, and expedited payment trends for senior management.

Requirements

The ideal candidate is a strategic leader with strong vendor management skills, experience in multi-location operations, and a passion for leveraging technology to improve efficiency in a high-volume, time-sensitive industry.

• Ability to multi-task

• Strong communication skills

• Must be detail oriented

• 3+ years of high-volume A/P experience

Compensation

Your compensation will vary by experience level. This can be discussed during the first interview. The Accounts Payable Manager position offers paid life insurance, optional medical, dental, vision, short and long-term disability insurance, 401(k) plan, generous paid time off and more.

If this sounds like you, please APPLY TODAY!

BMS CAT is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.