Admin Coordinator III

Job Title: Admin Coordinator III
Location: Davie, FL
Duration: months
Shift Schedule: Monday to Friday am – pm

Position Requirements:
Core essential skill sets candidates must have to be considered for the role:

· Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.

· Strong Excel and PowerPoint skills, with experience in creating leadership-ready presentations.

· Hands-on experience with Power BI and dashboard/report development.

· Prior experience in hybrid roles that combine analytics/reporting with coordination or operational support.

· Exposure to operations environments, including familiarity with S or Lean methodologies.

· A highly organized and hands-on approach, with the ability to manage both data-driven tasks and day-to-day coordination.

· This is not a traditional Business Analyst role, but rather a more versatile support function.

· The ideal candidate may have experience supporting a Chief of Staff or leadership team, with strong exposure to executive-level coordination.

· The profile should be highly tech-savvy and capable of working across tools and systems efficiently.

· This role goes beyond administrative support, requiring someone who can add value through both analytics and coordination.

· The candidate will also be expected to support the HR team with end-to-end coordination and event organization when needed, which we understand is a critical component of the role.

About the Role:

· We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination.

· This hybrid role blends responsibilities across operations support, S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams.

· This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment.

Key Responsibilities:

· Operations & Workplace Efficiency

· Design and implement visual signage, labeling, and workplace standards to support S and visual management initiatives.

· Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums.

· Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights.

· Apply visual management principles to improve communication, alignment, and employee engagement.

· Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies.

· Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions.

Analytics & Digital Enablement:

· Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps).

· Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving.

· Consolidate operational, performance, and project data to support business and leadership decision-making.

· Partner with leaders to develop data-driven presentations and business updates.

Business & Office Coordination:

· Provide business and office support, including calendar coordination, meeting preparation, and expense processing.

· Prepare, review, and format correspondence, reports, presentations, and communication materials.

· Support leadership reviews, site visits, procurement coordination, and cross-functional projects.

· Maintain confidentiality and professionalism when handling sensitive and business-critical information.

Qualifications:

· Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.

· Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination.

· Hands-on experience with S or Lean methodologies; comfortable supporting execution and performing light hands-on S activities when required.

· Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis).

· Working knowledge of Power BI and Power Platform (Power Automate, Power Apps).

· Strong written and verbal communication skills with experience creating professional, leadership-ready presentations.

· Highly organized, attention to details with the ability to manage multiple priorities independently.

Key Attributes:

· Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization.

· Detail-oriented, tech-savvy, and analytical mindset.

· Strong coordination and follow-up skills; able to influence without formal authority.

· Proactive, adaptable, and comfortable working in dynamic, changing environments.