Executive Assistant

Job Description

Title : Executive Assistant

📍 Location : 100% Onsite – Santa Clara

🕘 Hours : 9 AM–5 PM PST (occasional OT for events)

Contract to Hire role

Overview :

Seeking a highly organized and proactive Administrative Assistant to support senior leadership with calendar management, travel coordination, meeting planning, and administrative operations. The ideal candidate excels in a fast-paced environment, manages multiple priorities seamlessly, and demonstrates exceptional professionalism and confidentiality.

Key Responsibilities :

• Provide executive C -level support including scheduling, travel, and expense management.
• Plan and coordinate meetings, events, and team activities.
• Prepare reports, vendor requests, and purchase orders.
• Support budgeting, data tracking, and cross-functional coordination.
• Create PowerPoint decks and reports using Excel and Word.
• Maintain office supplies, confidential files, and handle special projects.

Qualifications :