Office Management Specialist IV

AECOM is actively seeking an Office Management Specialist IV for immediate employment in Orange CA.

The responsibilities of this position include but are not limited to :

• Under general direction plans coordinates supervises and administers office and administrative support services for mega-sized project offices.
• Plans and implements the office services budget.
• Develops implements directs and coordinates policies and programs consistent with company philosophy and objectives.
• Is responsible for the efficient operation and performance of the unit.
• Plans and coordinates office and telephone relocations and facilities remodeling.
• Assist to ensure project conformance with SANDAG and Caltrans specifications and federal regulations
• Communicate with inspectors contractors and partner consultants
• Upload project documentation to Trimble Unity.
• Organize and attend preconstruction conferences and weekly construction meetings. Send out meeting materials and meeting notes for said meetings.
• Perform administrative duties for the CM team ie. Manage and process mileage records and client invoicing.

Qualifications :

Minimum Requirements :

BA / BS 6 years of relevant experience or demonstrated equivalency of experience and / or education.

Motor vehicle check required.

Preferred Qualifications :

Organizational skills and ability to prioritize tasks effectively and efficiently.

Good customer service communication and interpersonal skills.

Excellent computer skills required including but not limited to spreadsheet creation & manipulation (Excel) word processing and web knowledge.

Motivated quick learner with proficiency in basic math.

Ability to problem solve and research.

Ability to work overtime during construction season if needed.

Must possess valid drivers license and be able to travel as needed.

Additional Information :

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options  well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work : No

Employment Type : Full-time

Key Skills

General Insurance,Corporate Sales,Cost Estimation,Benefits & Compensation,Heavy Equipment,AC Maintenance

Experience : years

Vacancy : 1