Admin Support / Mail & File Mgmt. (Onsite)

Fidelity Partners • Arlington, TX, US

10 days ago

Job type

Full-time

Job description

Admin Support / Mail & File Mgmt. (Onsite)

Location :

United States Trade and Development Agency

1101 Wilson Blvd.

Arlington, VA 22209-3901

Citizenship : U.S. Citizenship
Clearance Requirements : Tier 1 Background Investigation - National Agency Check with Law and Credit Check, and fingerprints. (Standard Form 85).
Estimated Pay : $58,000 - $60,000 (negotiable)
Type of Employment : 40 hours per week.
Period of Performance : 01 November 2025 – 31 October 2030 (Option to Extend Services)
Employee Paid Group Benefits Offered : Health / Dental / Vision.
Paid Time Off per Year : Up to 80 hours per year, occurring on day one.
Sick Leave per Year : Up to 56 hours per year, occurring on day one.
Paid Federal Holidays : Eleven (11) Paid Federal Holidays.
Travel : Travel is not authorized
Relationship : Employee of our company.

Working Hours

Work will be scheduled generally from 8 : 30 a.m. to 5 : 30 p.m., Monday through Friday. However, there may be times when the employees must work after duty hours and / or on weekends to support specific tasks. Although the schedule may have to be flexible, it will not exceed 40 hours per week. Temporary alternate work locations may be assigned.

Mandatory Qualifications

High School diploma required, higher education preferred

At least 1-3 years of relevant work experience in a professional office environment as a support assistant or receptionist, or equivalent position.

Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication

Experience collecting, sorting, and distributing incoming mail; ability to maintain records of receipt, mailing dates, and other required information

Ability to ensure appropriate mailing and / or shipping of packages, letters, etc.

Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests

Experience creating and distributing correspondence, reports, and other documents

Experience providing general office support like various administrative tasks, data entry, filing, and customer service

Experience with upkeep and setup of all conference and training rooms

Ability to manage multiple tasks and prioritize effectively

Ability to manage the receptionist area

Effective written and verbal communication skills for interacting with various individuals

Proficiency in office software and equipment

Physical ability to move large number of files and / or file boxes

Copies of all degrees / certifications and resumes must be forwarded to careers@fidelitypartners.org.

Duties / Responsibilities :

There are eight (8) copier areas / workrooms throughout the agency and one (1) mail room. The Contractor shall :

Review, process, and log all incoming unclassified mail and packages. Check and verify the presence of all attachments.

Contact the originator or appropriate staff member if discrepancies are found. Distribute mail and packages to staff following the USTDA Correspondence Guidelines. Maintain entries to the Correspondence log.

Review and distribute incoming agency faxes and electronic documents to staff in accordance with the USTDA Correspondence Guidelines. Check the Agency's general email accounts daily and distribute emails to the appropriate office or staff person.

Pick up outgoing mail and express delivery pouches and deliver to the post office and other off-site locations as required, including packages via commercial delivery vendors as required.

The contractor shall maintain a well-organized, well-stocked mail room and other work areas throughout the agency that meet the needs of the Agency. Ensure the agency copier areas / workrooms are continually stocked with supplies, including paper, letterhead, pens, and other supplies, and are maintained in a well-organized and neat manner. Notify the Office of Administration when required stocks of papers, forms, and supplies are low and / or when mailroom equipment is not operational.

COMPENSATION AND BENEFITS :

Competitive compensation package

Comprehensive benefits including medical, dental and vision options.

Excellent career growth potential.

ABOUT US :

Fidelity Partners is an Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org or call us at (210) 822-4005 or Join our Team

Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal, state, and local laws (EOE).

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