Talent Acquisition Administrative Assistant

Job Description

Administrative Assistant - Fixed Income Technology

6-Month Contract | Newark, NJ | Hybrid (Tuesday-Thursday On-site)

We are seeking an experienced and proactive Administrative Assistant to support the growing Technology group within a leading global asset management firm. This role is ideal for a highly organized professional who thrives in a fast-paced environment and is passionate about helping teams operate efficiently.

Administrative Assistant Responsibilities

• Serve as the main point of contact for all aspects of the hiring process, from job descriptions through interviews to verbal offers.
• Act as the ‘go-to’ for candidates, hiring managers, stakeholders, and vendors regarding the hiring process.
• Coordinate and schedule all interviews across the Technology Solutions group.
• Lead daily scrum meetings to update senior leadership on hiring status.
• Maintain complex records and manage resume submissions.
• Edit documentation and take meeting minutes.
• Draft and edit emails, presentations, reports, agendas, and business correspondence.
• Assist with onboarding and offboarding processes.
• Organize and streamline data and documentation with a strong eye for detail.

Administrative Assistant Qualifications

Interview Process

Work Setup

We look forward to reviewing your application!