Job Description
Job Description
POSITION SUMMARY
WEConnect International is seeking a detail-oriented and efficient Accounting & Office Clerk to join our team. This position is responsible for ensuring precise and efficient data entry for Accounts Payable and Accounts Receivable, in addition to providing administrative support within the office. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of basic accounting principles.
KEY RESPONSIBILITIES
Data Entry :
- Accurate and timely data entry of invoices, payments, and other financial transactions into accounting software.
- Process accounts payable invoices, ensuring proper coding and approvals.
- Generate and send accounts receivable invoices.
- Maintain organized and up-to-date records of all financial transactions.
- Assist with month-end closing procedures.
- Respond to vendor and customer inquiries regarding invoices and payments.
- Assist with other accounting tasks as assigned.
Admin Office Assistance :
Monitor and replenish office supplies to ensure adequate inventory levels.Check incoming mail daily and process correspondence as needed.Deposit checks to the bank and maintain related documentation Post job openings and assist with recruitment activities, including reviewing resumes and coordinating interview scheduling.Coordinate and support scheduling for team meetings.Assist with onboarding new employees, including preparing necessary paperwork and orientation materials.Support general office operations, such as filing, scanning, and maintaining electronic and physical records.Help organize company events or staff gatherings as required.Ensure office equipment is properly maintained and arrange for repairs when necessary.Provide administrative support to management and team members as assigned.Undertake any other duties which may from time to time be required; this job description is not intended to be either prescriptive or exhaustive but is issued as a general guideline to the main areas of responsibilities.
Key Qualifications
Bachelor’s degree in accounting, finance, business management, or a related field preferred. A combination of relevant work experience and education is acceptable.2+ years of experience providing data entry and administrative support, with a strong background in accounts receivable and payable.Proven experience managing collections processes and collections teams.Experience handling large transactional setsStrong analytical and problem-solving skills, with the ability to interpret and manage complex financial data.Proficiency in Microsoft Office Suite (Word and Excel)Experience with Bill.com and QuickBooks OnlineExcellent communication skills, both written and verbal, with the ability to work effectively with internal and external stakeholders.Strong attention to detail, with the ability to prioritize workloads and meet tight deadlines.Ability to work independently as well as in a collaborative team environment.Strong interpersonal skills, with a customer service-oriented approach to managing client relationships.Knowledge of Government AccountingTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Computer Skills : Microsoft Office 365, SharePoint, QuickBooks Online, and Virtual Meeting applications. Understanding of technology and its capabilities as it relates to business process improvements. Excellent understanding of Excel. Familiarity with PC environment and working with Dell equipment.Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 25 pounds.Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Organizational Information
WEConnect International, a corporate-led global non-profit, helps build sustainable communities by empowering women business owners to succeed in local and global markets. WEConnect
International has since 2009 provided business education, certification, and business connections to businesses based outside the United States that are at least 51 percent owned, managed, and controlled by one or more women. WEConnect International corporate members represent over $4 trillion in annual purchasing power and are true pioneers in inclusive sourcing and global supplier development. www.WEConnectInternational.org
Core Values and Culture
As we continue to grow our impact, WEConnect International will attract and hold accountable members, partners, staff, and stakeholders based on these core values, which help to define our culture, brand, and operational strategies.
Embrace Diversity and Inclusion to Unleash PotentialDemonstrate Passion for Women's Economic EmpowermentMake a Positive Difference in the WorldDeliver Stakeholder ValueExemplify Integrity in Everything We DoPursue Teamwork with a Shared Vision and PurposeThe above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
WEConnect International is an Equal Opportunity Employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law in the United States.
