Executive Assistant

Executive Assistant

Argonne National Laboratory is seeking a talented Executive Assistant to join the Office of the Director to support activities of the Executive Leaders of the laboratory. The Office of the Director is representative of executive leadership in the laboratory which demands a level of professionalism (presence and communication skills) that clearly projects that message.

The Executive Assistant, under minimal supervision and with a considerable degree of initiative, will provide administrative support to executive leadership while performing a wide range of administrative activities and tasks. The primary role of this position is to administratively support the Chief Operations Officer (COO) and the Deputy COO. All activities and tasks are to be performed in a professional and timely manner, exercising the ability to appropriately handle issues of an extremely confidential and / or sensitive nature. The handling of complex assignments, using independent judgment, while facilitating effective and efficient flow and processing of information and work associated with the day-to-day operations is expected.

Duties will also include supporting the Office of the Director by being POC for procurement, liaison for IT and administrative systems support, and FAVOR requests.

The Office of the Director is comprised of two executive assistants (plus an executive assistant to the Lab Director and Chief of Staff) that act in a collegial fashion. Collaborate closely with other Executive Assistants within the Office of the Director, providing seamless support and cross-coverage during absences, while maintaining a cooperative and professional working environment.

Position Requirements

• Comprehensive knowledge of administrative support and office practices including experience supporting senior level executives.
• Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
• Exhibited experience in demonstrating strong interpersonal skills and ability to interact diplomatically and tactfully with people at all levels both within and outside the Laboratory.
• Experience in arranging and coordinating complex meetings and conferences with multiple participants including international events.
• Proven ability to exercise sound judgment, anticipate needs, and operate with a high degree of independence.
• Skill in discerning, judging the magnitude of, and taking or recommending appropriate action on non-routine, sensitive issues or matters that require the directorate's attention.
• Ability to think quickly and problem-solve when managing difficult situations.
• Intermediate knowledge of computer software packages / systems such as Microsoft Word, Excel, PowerPoint, Outlook, database and other software as needed by the department, etc.
• Knowledge of Argonne policy and procedures, organizational structure and personnel and of DOE organization, personnel and requirements is a plus.
• High school diploma and 10+ years of related experience or Associates degree with 8+ years of experience or equivalent is required.
• Ability to be a steward of Laboratory resources.
• Ability to model Argonne's Core Values : Impact, Safety, Respect, Integrity, and Teamwork.
• Passion for the mission of the Laboratory.

Must be flexible to work occasional overtime in the evening and weekends as needed in support of the division, which manages and must respond to internal and external situations 24 / 7. Must also have the ability to work remotely occasionally as needed.

Job Family Support Administrative (SA) Job Profile Administrative Support 4 Worker Type Regular Time Type Full time