DEPUTY FINANCE DIRECTOR

Job Description

Job Description

Job Function :

Plans, oversees and directs the City’s accounting and payroll operations and services within the Finance Department. The employee has considerable responsibility for planning, implementing and directing departmental goals and objectives, formulating departmental policies and coordinating all administrative aspects of the department to ensure compliance with organizational policies and federal and state law. Employee works with a high degree of independence & initiative, and confers with department director on matters involving unusual administrative or legal problems. The employee has hiring and firing authority, subject to approval by the Finance Director.

Career Path : Finance Director

Essential Duties :

• Accepts management responsibility for the Accounting Division within the Finance Department;
• Serves as chief accountant and controller for the City; performing difficult and complex statistical analysis and forecasting;
• Directs and participates in the development, implementation and maintenance of goals and objectives, priorities, policies, procedures and work plans; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; identifies and resolves problems and / or issues; ensures that goals are achieved;
• Directs and participates in the preparation, management and coordination of the departmental budget; prepares forecasts of necessary funds for staffing, materials and supplies; presents and justifies programs, operations and activities; monitors and approves expenditures;
• Participates in the selection and recommendation of personnel; provides for in-service training and coordinates with educational agencies for formal training programs; identifies and resolves staff deficiencies; evaluates the work of subordinate personnel; enforces departmental rules and regulations and fulfills disciplinary procedures, as needed;
• Serves as a technical resource and advises management and employees regarding financial and budgetary matters;
• Coordinates and allocates tasks in preparation of the annual audit; prepares and publishes annual Comprehensive Annual Financial Report;
• Assist with Capital Improvement Plans annually, preparing and publishing report.
• Assist Budget Officer with annual budget as needed. Gathering data from departments, attends various meetings with departments as well as workshops and council meetings.
• Monitors and inspects all activities posted to city books, ensuring the accurate recording of revenues, expenditures, assets and liabilities of the City;
• Performs posting, balancing and reconciliation;
• Assists in establishing fixed assets accounting activities;
• Collects and analyzes statistical / benchmarking data for departmental reports; composes and prepares detailed and complex accounting reports, as required;
• Serves as departmental spokesperson at various meetings, if required;
• Prepares & maintains an Operations Manual for the Accounting Division;
• Maintains departmental and official records;
• Answers complaints and assists the general public and other city employees;
• Assumes full responsibility for all special projects, as assigned;
• Directs departmental activities in preparation for a major emergency, such as a hurricane or other storm or disaster;
• Works on-call, as needed, during emergency situations such as hurricanes, severe weather, etc.;
• Plans and manages aftermath activities of such disaster, including inspection, clean up, disaster relief, collection of data for possible reimbursement, etc.;
• Performs other related duties as required.
• Works with Customer Service assisting in the resolution of escalated situations.
• Involved with the collection of data for various studies performed which affect the rates charges for various utilities provided to customers.
• Directs the publications of quarterly financial reports.
• Performs other related duties assigned as required.

Required Qualifications :

Knowledge, Skills, and Abilities :

Essential Physical Skills :

Environmental Conditions :

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Note : Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.

The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Mount Dora is a drug-free, smoke-free, EOE.