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Temporary Executive Assistant

Temporary Executive Assistant

Fort Lewis CollegeDurango, CO, US
9 hours ago
Job type
  • Part-time
Job description

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide temporary support to the VP of Enrollment Management during a maternity leave coverage period. The successful candidate will play a key role in ensuring smooth day-to-day operations, managing schedules, and serving as a trusted point of contact both internally and externally. This is an excellent opportunity for a skilled Executive Assistant to contribute their expertise in a dynamic and fast-paced environment.

Minimum Qualifications :

  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
  • Exceptional organizational and time-management skills with the ability to prioritize.
  • Strong written and verbal communication abilities.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and / or Google Workspace.
  • Ability to work independently, take initiative, and anticipate needs.
  • Professional demeanor and high level of confidentiality.

Major Responsibilities :

  • Provide front-line assistance in greeting visitors, answering phones, and responding to emails during peak times in a professional and friendly manner.
  • Coordinate data, reports, and student lists related to outreach, retention, or special initiatives.
  • General administrative support such as sorting and distributing mail, maintaining office appearance, ordering office supplies, scheduling maintenance, filing, and archiving, approving annual and sick leave reports, managing p-card statements, paying institutional membership fees, running errands, and making deliveries as needed.
  • Coordination of programs or initiatives to support the Division : This includes planning and scheduling activities, developing processes, facilitating communication and collaboration, maintaining documentation and reporting on progress and outcomes.
  • Provide logistical support for the Commencement and other key events and programs, this may include coordinating multiple offices, managing event details, schedules, transportation, day-of support, etc.
  • Provide administrative support for using software to support college functions, including Workday and Slate.
  • Update and maintain relevant information, including the Student Handbook, Academic Handbook, Policy Library, appropriate forms, and webpages.
  • Approve and manage a conference room space through 25Live reservation system and address any questions guests may have.
  • Manage the Vice President's calendar, including travel, meetings, conference, speaking engagements and itineraries.
  • Organize meetings, including scheduling, sending reminders, preparing agendas, and taking minutes.
  • Manage purchasing to support the Vice President and Division as necessary, including following state and college fiscal policy and maintaining a College purchasing card and reconciling appropriately.
  • Consistently exercise discretion and professional judgement.
  • Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508.

    • Perform other duties as assigned.

    FLSA status / position type / expected hours of work :

  • Non-Exempt
  • Part Time 0.75FTE
  • Temporary
  • This position is scheduled for 30 hours per week, Monday through Friday from 8 : 00 a.m. to 5 : 00 p.m. Flexibility in scheduling is available.

    • Salary

    The hourly rate for this position is $18.51.

    Application Process

  • Cover letter addressing interest and qualifications for the position
  • Resume
  • Names and contact information for three current, professional references

    • Application Deadline

    Application materials received by 11 : 59 p.m. October 19, 2025, will receive full consideration. The successful candidate will be required to submit official transcripts and pass a background check.

    About Fort Lewis College

    On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado's premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC's academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango.

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    Executive Assistant • Durango, CO, US