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Administrative Assistant (Level III)

Administrative Assistant (Level III)

Talent Software ServicesNew York, NY, United States
1 day ago
Job type
  • Full-time
Job description

This job is responsible for providing diverse and confidential administrative support, including :

  • Extensive calendar management
  • Coordinating travel arrangements
  • Processing expense reports
  • Gathering and delivering information relevant to / from the executive

Job expectations include :

  • Assisting with organizing in-person meetings / events and off-sites
  • Managing different and conflicting objectives, projects, or activities in a responsive and personable manner

    • Requirements :

  • 3 years administrative / business support with established high level executive support experience
  • Ability to work well under pressure, adapt to unexpected events, and manage competing priorities
  • Strong attention to detail and accuracy
  • Polished and professional communications including in person, on the phone and email correspondence

    • Responsibilities :

  • Communicate with executive and line management to gather and convey relevant information
  • Answer manager's phone line, documenting accurate messages and handling calls with appropriate judgment
  • Manage the calendar proactively, effectively resolving conflicts that arise in a professional manner
  • Manage all travel planning, coordinating schedules for executive to maximize time and create efficiencies
  • Submit expense reports in an accurate and timely fashion
  • Liaise with outside groups to coordinate events and meetings where the executive is required

    • Top 3 MUST Have :

  • Proficiency in Concur and Salesforce systems
  • Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
  • Knowledge of communications platforms such as Zoom and Webex. Also potentially Microsoft Teams.

    • Characteristics of a Top Performer :

  • Ability to anticipate the senior banker needs and think outside of the box
  • Can decipher priorities and make sound judgment calls when needed
  • A team player and can demonstrate a can-do attitude within the role if needed
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    Administrative Assistant Iii • New York, NY, United States

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