Event Coordinator

Job Description

Job Description

Salary : $60,000 - $80,000

EVENT COORDINATOR

Department : Marketing

Reports to : VP of Product and Corporate Strategy

Division : Remote

Classification : Salary / Exempt / Full-time

JOB SUMMARY

The Event Coordinator is responsible for planning, organizing, and executing a variety of corporate events, including conferences, trade shows, meetings, trainings, and retreats. This role manages all aspects of the event lifecyclefrom concept development and budgeting to on-site coordination and post-event evaluationensuring each event meets organizational goals, reflects the companys brand, and delivers an exceptional experience for attendees.

ESSENTIAL FUNCTIONS

• Collaborate with stakeholders to define event objectives, budgets, and requirements.
• Research, select, and negotiate contracts with venues, vendors, and suppliers.
• Develop event agendas, themes, marketing materials, and communication plans.
• Coordinate catering, audiovisual needs, travel arrangements, and accommodations.
• Manage attendee registration and communications.
• Oversee on-site event execution, including setup, vendor coordination, and problem-solving.
• Ensure events run smoothly, on time, and within budget.
• Collect attendee feedback and evaluate event success against defined metrics.
• Prepare post-event reports and recommend improvements for future events.
• Organize event data to software platforms used by Milsoft to track, report, and share cost metrics.
• Partner with the Marketing team to promote events through email campaigns, social media, and landing pages.
• Create and manage event registration pages and confirmation communications.
• Coordinate follow-up activities, including lead handoff to Sales and post-event surveys.
• Oversee set-up, registration, signage, and overall event flow.
• Ensure smooth execution and troubleshoot real-time issues during live events.
• Serve as an on-site host and representative of the brand.
• Maintains regular, consistent, and professional attendance, punctuality, personal appearance, and adherence to relevant health and safety procedures
• Upholds, safeguards, and promotes Milsofts values and philosophy, particularly in relation to ethics, integrity, and corporate responsibility.
• Any other duties that may be necessary or assigned from time to time. Such duties do not typically change the level of the job.

QUALIFICATIONS