CONTRACT ADMINISTRATOR PART / FULL TIME

Job Description

Job Description

Summary : The Contract Administrator is responsible for supporting the supervisors and sales staff with preparation of contracts / proposals for presentation to clients and tracking of same on excel spreadsheets, taking calls for estimates / tracking incoming calls & dispersing to correct administrative divisions. Provide additional assistance and support for Operations as needed.

Essential Functions :

• Manage all aspects of proposal preparation; edit work for accuracy including calculation of prices, spelling, and grammar.
• Prioritize and plan work activities to deliver proposals / contracts when due.
• Meet tight deadlines; work tracking proposals / sales on Maintenance / Improvements and Construction Conditioning sheets.
• Provide updated conditioning sheets weekly for Operations Team during weekly Conditioning / Sales meeting.
• Maintenance of “work in progress” spreadsheet.
• Enter all new jobs into LMN Time, including any backup documents / pictures needed.
• Daily schedule review.
• Prepare weekly skipped property list for maintenance supervisor.
• Year-end renewing of all maintenance jobs to include, entering new year schedule.
• Update weekly schedule changes as requested, to include route changes, day, and hours.
• Track all proposals in CRM from start to finish and update client information.
• Work well under pressure.
• Preparing handoffs for Operations ensuring that all job hours / materials are accounted for.
• Serve as contact for commercial properties to include, making sure WO #’s are processed in the

required time.

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