Project Administrator

Location : Nashville, TN

Full-Time / Exempt

Reports to : Client Manager / VP (Team Leader)

About MJM Architects

MJM Architects is a 100% employee-owned architectural and engineering firm based in Nashville, TN, serving clients nationwide and abroad. For nearly 40 years, MJM has partnered with leading Fortune 500 retailers, developers, and service providers to design purposeful, meaningful, and engaging spaces across the United States.

As an ESOP organization, MJM’s success is built on collaboration, trust, and shared stewardship. Our people don’t just work at MJM—they own it.

About the Role

We are seeking a highly organized and proactive Project Administrator to play a critical role supporting our client teams in planning, coordinating, and delivering successful architectural and engineering projects. This role is responsible for managing administrative workflows across the project lifecycle, including budgeting, billing, project setup, scheduling, and financial tracking.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with multiple priorities. This position offers the opportunity to gain hands-on experience in project coordination and operations within a non-client facing role in the architecture, engineering, and construction (AEC) industry with opportunities for internal growth and advancement.

Key Responsibilities

Create | Project Setup & Documentation

• Create and maintain project records in internal systems (ERP, CRM, scheduling).
• Support contract administration : assist in drafting scopes, budgets, and schedules for proposals and additional service requests.

Budget | Billing & Financial Support

Plan | Scheduling & Workflow Support

Track | Reporting & Controls

Support | Administrative & Team Organization

Qualifications