Staff Accountant

Job Description

Job Description

The Staff Accountant is responsible for fully maintaining accurate records, assisting with budgeting and forecasting, processing entries and completing various AR duties. Attention to Detail, Problem Solving ability and excellent Communication Skills are needed to allow this position to work with internal and external points of contact. The Staff Accountant will support and improve the Policies, Procedures and Processes related to AR, General Accounting, Forecasting and Budgeting as well as usability of system applications and support users working with all levels of management and reporting to the Controller. Due to team size the Staff Accountant will also be responsible for daily Accounts Receivable activities and customer communication.

• Key Responsibilities of the Staff Accountant :
• Understanding of Chart of Accounts and ability to assign proper account codes to invoices and other entries
• Work with Intracompany Vendors and Customers to verify month end balances, sales and expenses
• Assist in the reconciliation of all assigned accounts
• Assisting with the creation of budget and forecasting, leading meetings with key stakeholders and creation of presentation materials
• Verification of shipping paperwork and Invoicing of shipments daily
• Distribution of invoices to customers
• Retrieval of payments from various customer portals and processing / applying payments into the ERP system daily
• Processing incoming ACH and Wire payments into the ERP system
• Investigation and correction of various invoicing / payment issues working with Customers and other Internal Departments
• Processing and Tracking RMA Credit Memos for returns working with Quality and Customer Service (CS) Departments
• Monitoring and maintaining AR Aging Schedules notifying Controller of all increasing aged past due receivables
• Assisting in determination of uncollectable accounts and Initiating write-off Approvals
• Assist with Month End processing journal entries, reports, and General Ledger Reconciliations
• Maintain a positive professional working relationship with Customers and Co-workers in all Departments
• Work with Sales to communicate with new customers and get information needed for Controller to review payment terms
• Work with production to understand changes to sales or expected sales
• Complete accurate and timely system transactions
• Ensure proper document retention
• Support and assist all Departments
• Maintain applicable metrics and KPI reports
• Participate in audit activities (annual GAAP financial, compliance, government)
• Perform specific projects as assigned
• Assist with Accounts Payable and Accounting Duties as needed to cover team PTO and leave
• Other duties as assigned by Management

Experience / Education