Accounts Payable Clerk

The following description is not intended as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to add to or change the duties of the position at any time.

Summary

Compiles, classifies records, verifies, and maintains data and payments to accounts payable records. Prepares daily payables. Maintains accurate financial reporting using computerized accounting system. Handles vendor inquiries regarding invoices, billing, and payment status reports. Works within approved budget, implements cost savings measures.

JOB FUNCTIONS

• Prepares and posts payments to appropriate ledgers, spreadsheets, records, and databases.
• Prepares, sorts, copies, files, and mails checks, correspondence, and other requested items.
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.
• Prepares accounts payable checks.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
• Assists with related special projects, as required.
• Audits freight bills against freight manifests.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares analysis and summaries of accounts.
• Monitors accounts payable to ensure payments are accurate and timely.
• Assists in monthly and annual closings.

As necessary, performs other related duties of which the above representative.

JOB REQUIREMENTS

Specifications of Education and Training, Job Related Experience, and knowledge / abilities are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job by the average incumbent. Individual abilities may result in some deviation from these guidelines.

MINIMUM DIRECTLY RELATED JOB EXPERIENCE

Associate's degree (A.A.) or equivalent from a two-year college or technical school; or one year related experience and / or training or equivalent combination of education and experience.

MINIMUM KNOWLEDGE, ABILITIES, AND SKILLS

PHYSICAL MOTION

DEGREE OF PHYSICAL ACTIVITY

Light work : Exerting up to 10 pounds of force occasionally.

VISUAL DEMANDS

Depth perception, Color perception.

MENTAL PROCESS

WORK ENVIRONMENT

Inside work, Noise.

EQUIPMENT

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