Police Records Clerk

Job Description

Job Description

The position is located in Sells, AZ.

Position Summary :

Under close supervision, enhances law enforcement's effectiveness by maintaining an accurate filing and retrieval system of all police documentation. Maintains confidentiality of all information and distributes information as requested to authorized personnel, departments or agencies.

The work is normally reviewed in progress and upon completion of each assignment to ensure accuracy, timeliness, and conformance to established standards; most aspects of the work tasks are covered by detailed instructions or procedures.

Essential Duties and Responsibilities :

• Processes all incoming police reports and documentation, in a timely manner, to include : logging, stamping, verifying signatures, distributing appropriately, and filing.
• Inputs and retrieves information using the Criminal Records Information System and Spillman System.
• Reviews and distributes copies of police reports to criminal justice departments or other applicable law enforcement agencies.
• Releases law enforcement documentation upon request to authorized personnel, departments or agencies.
• Maintains filing systems according to established policies, procedures, or regulations.
• Performs phone and counter work to assist customers for such duties as explaining rules and procedures, processing forms, and performing cashiering work for the sale of records / reports.
• Communicates clearly and effectively with officers and the public as it relates to records and procedures and case status.
• Sets up new files as needed.
• Verifies and reviews forms and documentation for completeness and conformance with established policies procedures, and regulations.
• Processes requests from insurance companies and logs all appropriate documentation and monies received.
• Keeps records of materials or documentation removed and traces missing or misplaced documentation.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

Associates Degree in Records Management or closely related field and one year work experience in a records management field, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements :