Parish Office Assistant -St. Ignatius Catholic Church - Oxon Hill Maryland

Job Description

Job Description

The mission of the Roman Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the Archdiocese is seeking a Parish Office Assistant for Saint Ignatius Catholic Church, Oxon Hill, Inc. The Parish Office Assistant reports to and performs general secretarial support for the Pastor to include : typing, establishing / maintaining database for mailing lists and reports, managing telephone calls, maintain office calendar, maintain weekly parish bulletin, handling correspondence and document preparation, scheduling appointments and volunteers, manage office inventory / purchasing and other office duties.

Please send resumes to pastor@saint-ig.org

• Provides receptionist services for the
• Transcribes and forwards clear and accurate
• Handles routine questions about
• Greets and meets visitors &
• Provides secretarial and clerical services to the
• Prepares regular and bulk
• Maintains files for religious education, formation, and
• Screens and Distributes mail, email, calls and other related
• Maintains filing
• Manages office inventory of general
• Provides recordkeeping services for the office (e.g. directory, mailing list, events calendar, check requests, etc.).
• Coordinates and schedules volunteers in the
• Oversees parish bulletin creation, printing and
• Assists various ministries with document production, signs, and
• Attends pastoral council and finance committee meetings virtually, taking notes and producing minutes.
• Maintains filing system for all contracts, equipment, rentals, and
• Maintain Mass intention records, stipends, and card
• Maintain files for property renovation and
• Manages inventory of sacramental records supplies; sacramental administration [baptism, confirmation, marriage, funeral]; Maintains the seals of each parish.
• Maintains parish databases; ParishSOFT FamilySuite (or its successor).
• Maintains parish website and social media
• Interacts with the Archivist of the Archdiocese of Washington for special cemetery and sacramental records projects.
• Opens and / or closes the office

Qualifications

Required Education and Experience

Must be a practicing Catholic, High School diploma required, 3 to 5 years’ administrative experience required.

Knowledge, Skills and Abilities

Type 50+ wpm. Candidates must have the ability to communicate effectively both orally and in writing as well as excellent organizational and people skills. Advanced skills in MS Office (Word, Excel) required and knowledge of ParishSOFT software a plus.

Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role supports two co-located parishes of the Latin Rite who maintain separate canonical and corporate identities while maintaining unified operations. All working hours to be maintained on the Archdiocesan Workforce Management System. Confidentiality of parishioners’ information and contributions is vital and includes attendant clearance paperwork from the Archdiocese.

Position Type / Expected hours of work

This is a part-time role, 24 hours per week. The hourly rate of pay is $20.00

Please send resumes to pastor@saint-ig.org