Administrative Assistant II, School Operational Systems, Leadership Services

Job Description

Position Title : Administrative Assistant II

Division : Leadership Services - Operational Effectiveness Systems

Reports To : Coordinator, Student Conduct, Prevention, Intervention, and Family Support

Salary Schedule : AS7

Work Days : 244 Days

FLSA Status : Non-Exempt

Perform a variety of moderately complex clerical, technical, and administrative duties and maintain effective and efficient office operations.

Essential Duties :

• Perform clerical duties by answering the telephone, assisting and directing callers, and greeting, announcing, or routing visitors.
• Perform general clerical and secretarial functions, including but not limited to accurate and thorough typing, copying, and filing documents, processing various forms and applications, collating materials, scheduling appointments and maintaining the supervisor's calendar, scheduling tasks as required by site responsibilities, maintaining records and files, processing mail, ordering supplies, etc.
• Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
• Attend and / or make arrangements for meetings or special events as requested.
• Perform any bookkeeping tasks associated with the specific position, including receiving, depositing and posting to accounts any funds receipted, and processing purchase orders and accounts payable.
• Research, gather and organize pertinent data as needed from files and documents in the office or other sources for supervisor's use.
• Receive, review, prepare, maintain, and / or submit various records and reports including invoices, requisitions, change orders, travel forms, budget documents, expenditure request forms, payroll records, financial reports, meeting agendas and minutes, special and routine reports, inventory reports, memos, correspondence, etc.
• Assist supervisor(s) and other staff persons with special projects as assigned.
• Maintain integrity of confidential information related to district and division operations.
• Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government / business / community agencies, sales representatives, service / repair persons, and the general public.
• Provide exceptional customer service on a daily basis and maintain professional practices.
• Perform other duties and responsibilities as assigned.

Qualifications :