Full-Time Operations & Compliance Coordinator

Job Description

Job Description

We're looking for a dependable, detail-obsessed professional to serve as the operational backbone of the organization. This role ensures accuracy, compliance, and follow-through across teams — managing data, supporting executive operations, and maintaining smooth daily workflows. The ideal candidate thrives on organization, communication, and accountability.

Location : Arlington, VA (On-site)

Employment Type : Full-Time

Experience Level : Recent College Graduate

Responsibilities

• Manage, follow up, and validate employee timesheets each pay period; coordinate executive timesheets as necessary.
• Track and update GFE assignments, EOD follow-ups, and other daily operational workflows.
• Maintain and update data logs, reports, and internal / external data calls to ensure ongoing data accuracy.
• Maintain and track Jira tickets, ensuring visibility of task progress and accountability.
• Handle resume updates, software tracking, and file organization across shared systems.
• Coordinate and schedule candidate interviews and conduct pre-screen interviews when needed.
• Oversee executive leadership calendar coordination, ensuring all meetings, invites, and follow-ups are timely and accurate.
• Coordinate and schedule travel arrangements, appointments, meetings, and reservations for executive leadership.
• Record meeting minutes, track action items, and prepare weekly / biweekly meeting decks for leadership review.
• Maintain calendar consistency, proactively managing templates, reminders, and meeting hygiene.
• Maintain state compliance records and update internal websites to ensure accuracy and current information.
• Prepare and update compliance reports, BD pipeline data, and contract data call metrics.
• Assist with compliance report preparation and contract data updates in collaboration with leadership and support staff.
• Collaborate with part-time team members on reporting, training deck preparation, and survey tracking.
• Support Drive and file organization, and participate in process audits to ensure standardization.
• Assist with the formatting and structure of training presentations and internal communication materials.
• Track and reconcile purchases, maintaining detailed and accurate financial logs.
• Research and recommend tools, technologies, and process improvements to enhance team efficiency.
• Contribute to data analyst tasks and internal efficiency projects supporting business operations.
• Perform additional administrative and operational tasks as needed to support evolving business and organizational needs.

Qualifications

Why Join LightFeather?

At LightFeather, you're not just taking a job—you're joining a purpose-driven team that delivers innovative, mission-critical solutions to make a real difference. You'll work on diverse, meaningful projects that challenge and inspire you, alongside some of the best minds in the industry.