Project Coordinator

Job Description

Job Description

Project Coordinator – New Construction Team

About the Role :

We are seeking a highly organized and driven Project Coordinator to support our growing New Construction team. This role is ideal for someone who likes client interaction, enjoys working collaboratively, and is eager to build a long-term career in project management or estimating. The Project Coordinator will provide administrative and project support to ensure our team delivers exceptional service from pre-construction through project closeout.

Key Responsibilities :

Project & Document Support

Assist in preparing, managing, and distributing project documentation, including :

• Bid packages
• Bulletins and addendums
• Change orders
• Close-out documentation
• Contracts and project correspondence

Maintain organized project files, schedules, and logs to ensure accuracy and accessibility

Support Project Managers and Estimators with pre-construction tasks, takeoffs, and bid preparation

Client & Bid Coordination

Develop relationships with clients. Build on this overtime

Track outgoing bids and assist with timely follow-up to secure work

Communicate with clients, vendors, and subcontractors to gather required information and ensure timely responses

Support bid deadlines, proposals, and qualification submissions

Team Collaboration

Work closely with Project Managers, Estimators, and the Operations Manager to support project execution and team goals

Assist with subcontractor coordination, and team meeting preparation

Provide general support to keep project tasks on schedule and aligned with client expectations

Qualifications Required :

Good client relationship skills – personable

Strong organizational skills with high attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook); experience with project software is a plus

Ability to manage multiple priorities and deadlines in a fast-paced environment

Preferred :

Experience in construction, or project-based environments

Understanding of construction documents, drawings, and project terminology

Growth Path & Development

We believe in developing our people. This role has a clear path for growth into : Assistant Estimator / Estimator

Training, mentorship, and professional development opportunities are provided to help the right candidate grow in their chosen direction.

Why Join Us

Opportunity to be part of a collaborative and supportive team within a growing company

Exposure to all phases of the construction process

Career progression and skill development in both estimating and project management

Our culture is built on our RITE Core Values : Respect, Integrity, Teamwork, and Effort. We believe in supporting each other, doing the right thing, and delivering quality work every day. We proudly operate as an Equal Opportunity Employer.