Coordinator, Clinical Operations

Coordinator, Clinical Operations

We are seeking a highly organized and proactive Administrative Coordinator to provide essential support to faculty and staff within an academic medical environment. This position plays a key role in coordinating day-to-day operations and assisting managing the department. The ideal candidate will possess strong communication skills, be detail-oriented, and the ability to juggle multiple priorities efficiently in a fast-paced setting and is committed to supporting clinical, educational, and operational excellence.

Job Duties

• Provides administrative support to faculty and coordinators schedules, to include maintaining calendars, scheduling meetings, finding meeting locations, creating agendas and taking notes, and creating documents.
• Arranges domestic and international travel using Concur and submits and tracks reimbursements for travel and other faculty-related expenses.
• Assists with faculty credentialing and renewals, licensing tracking, faculty CV formatting, and general office duties (e.g., phones, sanitation).
• Answers department main phone line, screen and route telephone calls, assist in maintaining contact list updates, assist with department mail and maintains division shared email inbox & calendar.
• May provide additional support to faculty as needed.
• Coordinates new patient consultation appointments for faculty to include scheduling, financial clearance and retrieving health information.
• Perform other job-related duties as assigned.

Minimum Qualifications

Work Authorization Requirement : This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity / Affirmative Action / Equal Access Employer.