Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the payment of goods and services purchased by the Organization (NEFHS). This role also serves as auditor, ensuring invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Essential functions include but are not limited to :

Responsibilities Accounts Payable

• Perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines. Identify errors or discrepancies and resolve before processing.
• Prepare checks, including ACH transactions and payments, and backup documentation.
• Reconcile accounts payable related accounts; and submit journal entry to Comptroller for adjustment to the general ledger.
• Act as primary contact for purchase orders, including reviewing requests, preparing and routing for approval, and maintaining purchase orders in accounting program.
• Scan bills without purchase orders, enter into tracking program, send scanned document to departments for approval and signatures; follow up as necessary.
• Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.
• Enter new or update vendor names and data, send W-9 to vendor, enter ID# into system.
• Provide accurate and effective document preparation
• Assist in annual audit by preparing assigned reports or providing documentation as directed by the Comptroller
• Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when such assistance becomes necessary.
• Research and recommend programs, policies and procedures to improve the effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies, and customer service.

Responsibilities General

Education / Experience / Skills :

Mandatory : Requires high school diploma or equivalent and two years of advanced accounting or bookkeeping work experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties. Requires intermediate computer literacy of word and spreadsheet software and record-keeping and bookkeeping principles. Must be detail oriented, with accurate data entry skills; must have effective verbal and written communication skills. Must be able to learn NEFHS software.

Environmental / Working Conditions :

Position is in a well-lighted office environment. Standard office-equipment including computers, fax machines, copiers, printers, telephones, etc.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. Minimum physical exertion. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 20 pounds on an occasional basis. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.

Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background.

Attendance at HIPAA and Compliance educational programs is a requirement of employment.

The above is intended to describe the general content and requirements for the performance for this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Responsibilities, skills and working conditions may change as needs evolve.