Accounts Payable Clerk / Bookkeeper

Job Title : Accounts Payable Clerk / Bookkeeper

Department : Accounting / Finance

Reports To : Controller

Position Overview :

We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk / Bookkeeper to join our growing construction team. This full-time role is responsible for maintaining accurate financial records, managing vendor relationships, and supporting day-to-day accounting operations. The ideal candidate will have experience in construction accounting and be proficient in QuickBooks, Knowify, and Vista by Viewpoint.

Key Responsibilities :

• Process and code vendor invoices, ensuring accuracy and proper job cost allocation
• Maintain up-to-date and accurate records of all payables using QuickBooks, Knowify, and Vista by Viewpoint
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner
• Prepare and process weekly check runs and ACH payments
• Track and manage lien waivers, subcontractor payments, and compliance documents
• Maintain subcontractor records, including W-9s, COIs, and executed agreements
• Assist with payroll entry and job costing reports as needed
• Record daily financial transactions and manage job progress billing
• Perform monthly bank and credit card reconciliations
• Support the month-end close process and assist in preparing internal financial reports
• Maintain organized digital and physical files for financial and project-related documentation
• Collaborate with project managers to ensure accurate job tracking, purchase orders, and cost control
• Assist with general administrative support for the accounting and project management teams

Qualifications :