Medical Records Clerk / Admissions Coordinator

Job Description

Job Description

KATZMAN FAMILY CENTER FOR LIVING

Medical Records Clerk / Admissions Coordinator

The medical records personnel compile, process, and maintain medical records of the nursing home in a manner consistent with medical, administrative, ethical, legal and regulatory requirements of the health care system. They process, maintain, compile, and report patient information for health requirements and standards. They are responsible for safeguarding patient records and performing other clerical tasks such as answering phones, faxing, and patient check in and out.

The Admissions Coordinator holds shared responsibility for census development, timely and efficient management of all incoming referrals, and ensuring smooth transitions during the admissions process. In conjunction with the Admissions Director, the Admissions Coordinator manages the facility inquiry and admission process and provides customers with facility-related information via facility tours, personal visits / assessments, conversations and follow-up. They assist with and participate in marketing initiatives as requested. They serve as a friendly and professional representative of the organization in all interactions.

Responsibilities :

• Initiates the medical chart and is responsible for routing the chart to the appropriate personnel
• Maintains patient files and retrieves files as indicated
• Files patient charts; files all patient data upon receipt of information; initiates records for new patients; prepares file labels; maintains filing statistics; audits filing sequence
• Responds to requests for medical records; processes letters and reports; answers and directs telephone calls
• May photocopy records and documents for billing and / or legal services; sends and receives information via fax / email
• Keeps supervisor informed of problems or issues; monitors Supplies as needed '
• Demonstrates organizational skills
• Demonstrates telephone etiquette skills
• Releases information to persons and agencies according to regulations
• Protects the security of medical records to ensure that confidentiality is maintained
• Maintains and tracks Audiology, Dental, Optometry, and Podiatry visits and residents whoare due to be seen
• Thins out residents' charts as necessary
• Covers receptionist's lunch break
• Conducts tours and follow-up as needed
• Daily interaction with Admissions Director; serves as liaison between Admissions Director and facility; Communicates bed availability to Admissions Director
• Alerts appropriate department heads and building staff of projected changes; i.e., admissions, bed changes, and discharges daily through established communication systems; communicates with nursing and housekeeping about room and bed selection
• Ensures that appropriate admission paperwork, signatures, and photos are obtained from residents or responsible parties
• Communicates special needs of new admissions to staff to ensure a smooth transition
• Maintains working knowledge of Federal and State regulations and reimbursement guidelines (Medicare and Medicaid)
• Assists with managed care referral and authorization process
• Keeps all patient information confidential
• Signs in all patients at point of admission
• Performs other duties as assigned
• Benefits (Full-Time) :
• Rewarding job within an outstanding and recognized organization
• Great working environment in our state-of-the-art facility located on Admirals Hill
• Health, Dental and Vision Insurance
• Company-funded Life Insurance Policy
• Voluntary STD, LTD, Accident, Critical Illness Insurance
• Pet Insurance
• 403(b) Retirement Savings
• Flexible Spending Account
• Paid time off, vacation and sick time
• Paid Birthday with Pay
• Tuition reimbursement
• Inclusive company culture
• Free Parking
• Facility Accessible by MBTA Commuter Rail and Bus
• Health, Dental, Company-Paid Life Insurance and Sign-On Bonus for Full-Time only. All other benefits for 24+Hours / week.

Chelsea Jewish Lifecare is an equal opportunity employer, veterans & disability. All qualified individuals will be considered for employment without regard to race, color, religion, gender, sexual orientation, sexual identity or expression, genetics, national origin, age, disability, pregnancy, political affiliation, veteran status or any other status that is protected by local, state or federal law

Chelsea Jewish Lifecare conducts extensive background checks and professional references for all potential employees. If selected for hire, you must be able to provide a recent physical and required immunizations including fully-vaccinated status for Covid-19.

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