Activities, Wellness and Events Manager

Job Title : Recreation Coordinator

Under general supervision, plans, develops, organizes, supervises and evaluates department communication, community programming, community wellness initiatives, special events and fitness classes; develops and implements communication and marketing efforts for major City programs, services and events. Acts as a contact between the City, community groups and the public; coordinates events, performs other promotional duties involving frequent and responsive public outreach. Assures programs meet community needs and are delivered effectively, safely, and within budget.

Major Duties :

• Plans, organizes, develops and oversees Community Events that blends music, performing arts, community art, cultural celebrations, artisanal and farming vendors, and food trucks.
• Initiates and organizes projects related to community and special events. Analyzes issues, formulates solutions, and makes recommendations. As appropriate, develops budget guidelines, works with special event applicants and inter-department staff to develop budget guidelines and / or solicit event sponsorships. Plans and manages the operations of City Recreation programs; plans, develops, schedules, and supervises recreation programs, fitness activities, community outreach, and special community events.
• Provides leadership, direction, and guidance to assure that Recreation programs are delivered in a safe environment and within budget limits; assures Recreation activities meet community needs and are in compliance with all laws, policies, regulations, goals, and safety standards.
• Plans, organizes, promotes, and evaluates special events, community activities, and recreation programs; evaluates Recreation programs for effectiveness and participation levels; develops priorities and recommends new programs and program changes; tracks services provided, monitors results, and generates operational reports.
• Assists with scheduling fitness events, recreational facilities, and City venues for activities and events; manages fitness programs, contracts and fees; checks that facilities are maintained in clean and safe condition.
• Develops and maintains event calendars and promotional materials; coordinates and promotes program activities with general public, community resource agencies, and other local organizations.
• Establishes and maintains favorable relations with community leaders, information sources and departments of the City. Identifies or promotes issues or events affecting Decatur residents.
• Recruits, participants, performers, fitness instructors, and volunteers; manages service contracts; orders supplies as needed.
• Organizes, schedules, coordinates and monitors day-to-day and overall promotional activities, special programs and special events. Will be required to travel to event sites for on-site coordination, set-up and / or break down of events after hours and on weekends.
• Plans and develops special projects, programs, and events to meet the needs of participants; responds to requests for information; provides assistance to the public within scope of authority. Provides ongoing problem solving and resolution assistance to residents, customers, Council members, and all levels of City staff.
• Evaluates events effectiveness, coordinates debriefing meetings and incorporates changes where appropriate.
• Develops and delivers presentations before the community, business, services organizations and the media; coordinates City staff participation in related events. Prepares public displays and represents the City at community events.
• Maintains accounting and administrative records, tracks revenue, and monitors expenditures and budgets; prepares operational and statistical reports on recreation programs and special events.
• Assists in performing various general office duties to include assisting with class and program registration, preparing meeting packets, and responding to various inquiries. Supports the relationship between the City of Decatur and the constituent population by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and City staff; promotes City goals and priorities in compliance with all policies and procedures.
• Maintains and enforces confidentiality of work-related issues, client records, and City information; monitors staff compliance to security procedures and privacy laws, policies, and guidelines; performs related duties as required or assigned.
• Organizes local wellness events, fitness initiatives, fitness classes and outdoor recreation events.
• Works with the City to promote Cultural Recreation initiatives.
• Performs all other duties as assigned.

Minimum Qualifications :

Supplemental Information :

Guidelines

Complexity / Scope of Work

Contacts

Physical Demands / Work Environment

Supervisory and Management Responsibility