Mission Advancement Coordinator

Mission Advancement Coordinator

The Mission Advancement Coordinator provides essential administrative and operational support for the advancement, fundraising, and marketing functions of the Arlington-Mansfield Area YMCA. This highly organized and proactive individual ensures that all systems, records, and communications run efficiently. The ideal candidate takes initiative, manages multiple priorities with accuracy, and thrives in a fast-paced, mission-driven environment.

Key Responsibilities

• Administrative & Departmental Support
• Serve as the primary coordinator support for the Mission Advancement Department.
• Develop and maintain organized systems for campaign tracking, donor records, sponsorships, and event files.
• Assist with scheduling, meeting logistics, and follow-up tasks for the CMAO and department team.
• Assist with tracking departmental budgets, invoices, and payments through DocuVantage and internal accounting systems.
• Maintain confidentiality and professionalism in all financial and donor-related matters.
• Fundraising & Development Coordination
• Assist with the Annual Support Campaignentering and tracking pledges making payments, setting up payments, invoicing, preparing reports, and managing donor acknowledgments.
• Support endowment, sponsorship, and grant management activities with accurate data and timely reporting.
• Ensure donor and campaign data is current in Daxko or the appropriate CRM system.
• Execute donor stewardship plan with communications, thank-you letters, and follow-up messages.
• Event & Project Management
• Assist with coordinating logistics for special events, including fundraisers, donor appreciation, and community impact programs.
• Manage event timelines, contracts, and vendor communications.
• Support staff and volunteer coordination, ensuring all materials, supplies, and details are prepared.
• Track event budgets and reconcile post-event financials.

Qualifications

Bachelor's degree or related experience in business administration, nonprofit management, communications, or a related field preferred.

Minimum 2 years of administrative experience, preferably in a nonprofit, fundraising, or marketing setting.

Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines.

Proactive self-starter who takes initiative to anticipate needs and solve problems.

Strong written and verbal communication skills.

Proficiency with Microsoft Office, Daxko, Canva, and social media management tools preferred.

Commitment to the mission and values of the YMCA.

CPR / AED / O2 training certifications and Child Abuses Prevention, Understanding Your Biases, Anti-Harassment, Blood Borne Pathogens, Hazard Communication Awareness, and Slips, Trips, and Falls trainings required.

Core YMCA Competencies

Mission Advancement : Strengthens community support through effective administration and relationship management.

Collaboration : Builds trust and works cooperatively across departments.

Operational Effectiveness : Demonstrates excellence in organization, follow-through, and attention to detail.

Communication & Influence : Communicates clearly and professionally with staff, donors, and community partners.

Innovation : Takes initiative to improve processes and support efficiency within the department.