Accounts Payable Specialist

Position monitors the outflow of capital by the timely processing of invoices and payments.

Duties / Responsibilities :

• Analyze vendor invoices and expense reports for accuracy and eligibility for payment
• Facilitate vendor payments, which may include verification of Federal ID numbers, purchase order review, and discrepancy resolution
• Verify payments by reviewing checks and vouchers prior to signature
• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed
• Assist with accounting records and ledgers by reconciling monthly statements and transactions
• Follow guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records
• Assist in month end closing procedures and prepare consolidated journal entries
• Facilitate correct and timely preparation of reports before sending to President
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits
• Ensure employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s
• Ensure proper maintenance, filing, and storage of records in case of audits
• Reconcile Company credit cards monthly
• Manage incoming payments and apply accordingly
• Manage annual vehicle registration renewal for company fleet
• Perform other related duties as assigned

Required Skills / Abilities :

Education and Experience :

Physical Requirements :