Subcontracts Specialist - Oak Ridge, TN

Subcontracts Specialist - Oak Ridge, TN

Imagine a role where your contract management expertise and vendor coordination skills directly support one of the most respected industrial service providers in the region. At RSI, we're not just managing subcontractors we're driving excellence in coatings and industrial services across complex projects. As a Subcontract Specialist, you'll be a key player in ensuring smooth operations by managing subcontractor relationships, negotiating agreements, tracking performance, and ensuring compliance with project requirements. You'll collaborate with project teams, procurement, and leadership to ensure every subcontractor delivers quality, safety, and efficiency. Whether you're streamlining contract workflows or enjoying the scenic beauty and innovation-rich environment of Oak Ridge, this is a place where career growth meets purpose. Join RSI where your expertise makes a lasting impact. Let's build something exceptional together.

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record. We offer a full range of benefits including a generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

About The Job

This role is responsible for managing all aspects of subcontractor engagement, including contract development, performance tracking, compliance, and coordination with project teams. The ideal candidate will be a strong communicator and detail-oriented professional, capable of navigating complex contractual requirements and fostering productive vendor relationships. As a Subcontract Specialist at RSI, you'll play a vital role in ensuring project success by aligning subcontractor performance with operational goals, safety standards, and regulatory requirements. You'll work closely with internal stakeholders and external partners to ensure timely and efficient execution of project deliverables.

Responsibilities include :

• Compile and issue Request for Proposal and Request for Quote packages
• Create and issue basic materials purchase orders to suppliers
• Create and issue a wide range of subcontracts to service, engineering, and construction providers
• Request, review and analyze contractor cost proposals to determine reasonableness and acceptability of proposed costs
• Understand, oversee, and monitor flow down requirements from prime contracts with customers
• Negotiate price and terms with subcontractors and suppliers
• Administer subcontract during performance including receipt, review, and dispositioning subcontractor requests for equitable adjustment and resolution of claims as well as ensuring payment is in accordance with the subcontract terms
• Complete company credit application requests as needed
• Conduct subcontract closeout activities as needed
• Review and approve insurance certificates to ensure compliance with company requirements
• Track prime contract and subcontractor funding, period of performance and other relevant information
• Provide various types of administrative support to members of the RSI team when needed
• Assist with review of procurement policies and procedures, helping with updates as needed
• Monitor changes to FAR and other related federal requirements

About You

At RSI, our employees are our most valuable asset. We're looking for someone who shares our passion for excellence and our commitment to leaving things better than we found them. In this role, you'll be more than a Subcontract Specialist you'll be a strategic partner in driving operational efficiency, compliance, and vendor performance within a fast-paced industrial environment. To thrive in this role, you bring :

We thank you for your time in learning a little about us here at RSI, as well as the opportunity we have available for someone who is Dependable, People-oriented, and Achievement-oriented. We offer a competitive salary and a robust benefits package designed to support your well-being from day one.

Our plan includes :

EEO Statement : ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer. ASRC Industrial, ("AIS"), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website : asrcindustrial.com / careers.