Project Management (Technical Event Planning)

Project Management (Technical Event Planning)

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Allied Command Transformation (ACT) is NATO's leading agent for change : driving, facilitating, and advocating the continuous improvement of Alliance capabilities to maintain and enhance the military relevance and effectiveness of the Alliance. The main objectives of ACT are : providing appropriate support to NATO missions and operations; leading NATO military transformation; and improving relationships, interaction and practical cooperation with partners, nations and international organisations. ACT therefore leads Alliance concept development, capability development, training and lessons-learned initiatives and provides unfettered military support to policy development within NATO.

Role Duties and Responsibilities :

• Coordinate and contribute to the activities of the CIS Branch Digital Backbone Capability development Team.
• Define / refine demonstration, test, and experimentation (DTE) event (e.g. DiBaX and CWIX) objectives that are aligned with capability development and operational needs. This entails working with subject matter expertise including, but not limited to HQ SACT, other subordinate entities, NATO HQ,NCIA, and ACO.
• Develop, refine and track for performance to plan of the project plan using project management toolset for events (e.g. DiBaX).
• Develop and provide final versions of event resource requirements that identifies host nation support requirements consistent with existing Memorandum of Understanding (e.g. HQ SACT to Latvian MOD MOU for 5G test site use).
• Support the planning meetings associated with DTE venues and support the integration of capability teams into the events. (e.g. DiBaX, CWIX)
• Support advanced technologies (e.g. Next Gen Communications) industry selection for DTE events by developing criteria, soliciting inputs from nations / industry, scoring of proposal. Proposals will come in the form of Operational Demonstration Test and Experimentation documentation.
• Provide required save-the-date, calling notices and other administrative documentation for soliciting action for internal and outside entities.
• Provide draft and finalize event design and management document in sufficient detail to track implementation.
• Support the elaboration of DOTMLPFI requirements as outputs from the execution of technical demonstration, test and experimentation event.
• Support the development of DTE event risk management plan.
• Support the development of the DTE event security plan.
• Support the development of the DTE registration, observer day and VIP engagements.
• Supports the development of use cases in which to base the design of the technical DTE.
• Developments and refines the post DTE report that is provided to stakeholders.
• Conduct cross ACT event coordination to synchronize efforts. Support the engagement with advanced technology offices within nations in the area of advance communications.
• Directly supports the event directors and will be required to travel to planning, integration and execution sessions within NATO's boundaries for approximately 4 weeks per year event planning and execution. There may be more required depending on the combination with other events.
• Performs additional tasks as required by the COTR related to the LABOR category.

Essential Skills and Experience :

Minimum of 5 years in the last 10 in the field of technical event planning, design and execution.

Demonstrate 3 years in the last 10 years of experience with the deployment of civilian standards based wireless communications, autonomous systems, or community of interest services.

Demonstrate 3 years in the last 10 with the knowledge of and application of project management.

Have a current project management certification including PMP or equivalent.

Demonstrate 3 years operational knowledge of military communications network technologies within the last 10 years either as a military officer or as a civilian.

Demonstrate 3 years of the last 10 years in the application of event management toolset.

Education :

A University / Bachelor's degree in computer science, engineering, business management.

Language Proficiency :

Advanced Proficiency in English

Working Location :

Norfolk, VA, USA

Working Policy :

On-Site

Contract Duration :

January 2026 December 2029

Security Clearance :

Valid National or NATO Secret personal security clearance