Grants Project Manager

Job Description

Job Description

Title

Grants Project Manager

Job Summary

Under the direction of and as assigned by the Grants Director, the Project Manager manages small to mid-size grants, projects and programs; assists the Grants Director in the administration of larger grants, projects and programs; and perform other administrative duties as needed.

Reports To

Grants Director

Supervises

None

Examples of Work (Illustrative Only)

Manage (administer, coordinate and monitor) activities for small to mid-size grants.

Create, organize, update and close grant files; maintain accurate records and documentation for audits and evaluations.

Communicate and coordinate with internal departments to gather data and support grant activities.

Communicate and coordinate as needed with funders, community partners, departments, contracting agencies, vendors, and individuals, including volunteers and beneficiaries.

Conduct site visits to city properties to inspect, photograph and document grant-funded projects.

Manage grant project budget including soliciting and summarizing quotes, preparing requisitions, check requests, reimbursement requests and budget amendments; tracking expenditures and revenues; preparing grant project and financial reports; monitoring grant activities to ensure compliance with federal and state grant terms, regulations and deadlines.

Assist Grants Director with larger grants and pre-award activities including funding research and assembling application attachments.

May perform other administrative duties as needed.

NOTE : These examples are intended only as illustrations of the various types of work performed in positions allocated to the classes.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Knowledge, Skills and Abilities :

Required knowledge, skill, and ability : to c ommunicate effectively, both orally and in writing; work cooperatively with others; manage projects, programs and people professionally, unbiasedly and sensitively; multitask—prioritizing the most critical and / or time-sensitive work to meet deadlines; be familiar with budgets and basic accounting procedures. Must also be proficient in Microsoft Word, Excel, PowerPoint and Adobe Acrobat.

Preferred knowledge, skill, and abilities : Understanding the grant life cycle; familiarity with construction-related project management or public services benefiting from grants including streets, water, sewer, recreation, and historic preservation.  Proactive, ambitious, willing to learn, ask questions, problem-solve and work independently after mastering aspects of the job.

Knowledge of MS Photoshop and MUNIS software by Tyler Technologies is a plus.

Acceptable Training and Experience

Bachelor's degree from an accredited university—preferably with major coursework in Management, Business, Communication, English, or a related field—with management ability, preferably in grant, project or program management; OR an associate's degree from an accredited university—preferably in Management, Business, or a related field—with demonstrable project management ability (via 3 years of work experience), preferably in grant, project, or program management.

Certificates and / or Licenses

Valid Louisiana driver’s license with a good driving record.

Physical Requirements

Must be able to walk and climb stairs without assistance and lift up to 40 lbs.

Supplemental Information

The City of Hammond is an Equal Opportunity Employer providing equal employment opportunity to all employees and applicants for employment without discrimination on the basis of age, color, disability, genetic information, national origin, pregnancy, race, religion, or sex. The City prohibits such discrimination, as well as retaliation, harassment, and / or abuse, on these bases and on the bases of sexual orientation and any characteristic protected by federal or State law.

Written March 20, 2018

Revised October 10, 2018

Revised April 17, 2020

Revised November 16, 2025

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