Marketing and Administrative Coordinator (Philadelphia)

About O Z Collaborative

O Z Collaborative is a well established West Philadelphia architectural practice focused on delivering thoughtful, well-crafted design solutions across a range of project types. Our 12-person team values collaboration, creativity, and meaningful impact. We maintain a supportive studio environment where people are encouraged to grow, contribute, and bring new ideas to the table.

Role Description

We are seeking a self-driven, detail-oriented, and energetic professional to serve as the Marketing and Administrative Coordinator to join our 12-person creative and mission-driven architectural practice. This position is ideal for a detail-oriented and design-savvy professional who enjoys balancing creative marketing work with coordination that keeps an office running smoothly.

This role focuses on marketing and graphic design tasks, as well as office management and administrative support. The position reports to the Director of Marketing, Office Manager, and the Principals of the firm.

This is an excellent opportunity to grow within a collaborative studio.

Key Responsibilities

Marketing & Graphic Design (80%)

• Execute marketing initiatives and campaigns under the direction of the Director of Marketing and firm Principals.
• Design and produce high-quality proposals, presentations, brochures, project sheets, and digital assets following brand standards
• Maintain and refine branded templates and visual identity standards across print and digital media.
• Assist with website updates, social media, and e-newsletters distribution.
• Organize and maintain marketing assets including photography, project descriptions, resumes, and past submissions
• Track RFPs / RFQs and potential project leads from public and private sources and assist in preparing qualification packages.
• Prepare award submissions and coordinate firm participation in industry events.
• Support the planning of client and business development events.
• Assist with business development tasks such as research, partner coordination, and light CRM updates

Office & Administrative Support (20%)

Qualifications

Preferred Skills

Growth Potential

There is real room to grow beyond the Marketing and Administrative Coordinator role. As you show initiative, creativity, and ownership, you can advance into positions such as Marketing Coordinator, Graphics Specialist, or Office Manager. We encourage team members to develop their strengths and shape their career paths within the studio.

Salary Range : (commensurate with experience)

Benefits