Billing Coordinator

Job Summary

The Billing Coordinator is responsible for ensuring accurate, timely billing for multiple clients and projects. This role reviews weekly hours for employees and subcontractors, prepares invoices in coordination with operations and accounting, and tracks client payments and revenue records. The ideal candidate is detail-oriented, organized, and able to manage high-volume billing with accuracy and confidentiality.
Key Responsibilities

• Review and validate weekly hours submitted by employees, independent contractors, and LLC subcontractors to ensure accurate client billing.
• Consolidate hours and generate weekly billing according to each client's schedule and contractual terms.
• Prepare and issue invoices in collaboration with Operations and Accounting.
• Track customer payments, credit notes, and necessary accounting adjustments.
• Support revenue reconciliation and accounts receivable follow-up with the Accounting and Finance teams.
• Maintain organized digital and physical records of timesheets, invoices, approvals, and related documents.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum 2-3 years of billing experience, ideally in project-based or multi-client environments.
• Experience using QuickBooks, Excel (intermediate/advanced), or equivalent ERP systems.
• Preferred experience in technical services, construction, or data center industries.

Skills & Competencies

• Strong attention to detail and excellent organizational skills.
• Solid analytical skills and ability to reconcile data accurately.
• Intermediate to advanced proficiency in Microsoft Excel (pivot tables, reconciliations, formulas).
• Working knowledge of QuickBooks Online and billing workflows.
• Effective communication skills in English and Spanish, both written and verbal.
• Professionalism, discretion, and the ability to handle confidential financial information.
• Ability to manage multiple priorities and meet tight weekly billing deadlines.