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Executive Assistant

Executive Assistant

JobotLos Angeles, CA, United States
20 days ago
Job type
  • Full-time
Job description

5% - 7% Annual Incentive Plan bonus! Open due to promotion! High Stability + Growth Potential + Team Coverage for vacations!

This Jobot Job is hosted by : Chelsea Piekarski

Are you a fit? Easy Apply now by clicking the "Apply" button

and sending us your resume.

Salary : $70,000 - $90,000 per year

A bit about us :

We are dedicated to revolutionizing the manufacturing industry with our innovative solutions and commitment to excellence. As a rapidly growing leader in the sector, we specialize in delivering high-quality products that meet the evolving needs of our diverse clientele. Our team of skilled professionals is driven by a passion for innovation, ensuring that we stay at the forefront of technological advancements and customer satisfaction.

Why join us?

  • Growing Industry
  • 5X growth
  • High Stability

Job Details

We are seeking a detail-oriented Payroll Specialist to manage weekly and biweekly payroll processing and employee reimbursements in line with internal policies and regulatory guidelines. This role will report directly to the Payroll Manager and be responsible for overseeing payroll operations while implementing continuous process improvements. The position will also involve collaboration with both internal and external stakeholders to maintain accurate payroll functions and compliance standards. The payroll system used for this position is a leading Human Capital Management (HCM) platform.

Key Responsibilities :

  • Process weekly and biweekly payrolls with accuracy and timeliness
  • Generate payroll reports, including reconciliation with third-party tax and garnishment services
  • Perform monthly, quarterly, and annual general ledger reconciliations for payroll activities
  • Ensure compliance with internal payroll policies and all applicable federal and state regulations
  • Prepare and process contributions for retirement plans, including loans and matching deposits
  • Assist in year-end tax reporting, including the preparation of W-2 forms
  • Address employee payroll inquiries (e.g., paycheck discrepancies, tax questions, bonus payments)
  • Coordinate with HR and relevant departments to ensure accurate processing of new hires, transfers, promotions, and terminations within the payroll system
  • Support additional payroll-related tasks and projects as assigned

    • Qualifications :

  • 3-5 years of experience managing payroll within a medium to large organization (processing for over 400+ employees)
  • Exceptional attention to detail and a commitment to providing excellent service to employees and external partners
  • Solid understanding of accounting principles and general ledger functions
  • Experience with internal controls and compliance practices
  • Strong time-management skills and ability to meet strict deadlines
  • Familiarity with Workday, ADP or UKG—experience with a leading platform is highly desirable
  • Proficiency in data analysis, reporting, and payroll-related research
  • Bachelor’s Degree in Accounting, Finance, Business, or a related field preferred but not required

    • Interested in hearing more? Easy Apply now by clicking the "Apply" button.

    Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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    Executive Assistant • Los Angeles, CA, United States