EDI Coordinator

Overview

The EDI Coordinator will be responsible for ensuring an accurate and efficient workflow for all EDI transactions. The EDI Coordinator will work closely with internal staff on PO confirmation issues, best practices and training while also working closely with EDI vendors on PO processing, document compliance and expectations. The EDI Coordinator will escalate business process issues for EDI Data Manager involvement as needed. The EDI Coordinator will be responsible for internal and external compliance to meet company goals

Responsibilities

• Review all EDI’d Po’s and ensure all are acknowledged via EDI daily
• Review all EDI Po’s confirmation issues in Zendesk and resolve as needed. This includes pricing, product, qty, ship date and all other discrepancies.
• Review all EDI Po / line item rejections and resolve / communicate to PO writer as needed.
• Communicate with the PO writer and/or the vendor to resolve all discreancies as needed
• Review all PO change documents sent via EDI and ensure all are acknowledged via EDI daily
• Works closely with the sales and purchasing teams to train on best practices.
• Provide assistance on critical needs.
• Update and maintain all vendor EDI contacts
• Prepare onboarding Phocas sheets for vendors on NS codes and product master
• Review all ASN’s past 14 days and provide POD if material is not received in MIS.
• Resolve all inbound EDI errored invoices, unmatched invoices and misc invoice discrepancies.
• Escalate issues to EDI Data Manager as needed
• Communicate to the PO writer on ship dates beyond PO header expectation
• Communicate workflow expectations to all EDI vendors as needed. This includes but is not limited to acknowledgements, rejection notes, advanced shipping notices, invoices and inventory data info.
• Communicate to the Buyer and Product File Team on consistent pricing discrepancies.
• Communicate to the Product File Team on any vendor or part number maintenance.

Qualifications

Minimum Education

• High School Diploma and Associates Degree

Minimum Work Experience and Skills

• At least 2 years PACE experience in sales or purchasing functions
• Ability to function well in a high-paced and at times stressful environment.
• Excellent time management skills and ability to plan and proven ability to meet deadlines
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills in dealing with all levels in the organization.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Ideal Work Experience and Skills

• 5 years PACE experience

*Pre-employment drug (THC Included) and background screening required

Work Environment

Pre-Employment Requirements

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:

Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.

Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test: A drug test will be administered to ensure a drug-free workplace.

Work Environment

Prolonged periods of standing or sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times.

Benefit Snapshot:

PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO

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