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Biopsy Coordinator
Biopsy CoordinatorBay Dermatology and Cosmetic • Largo, Maryland, USA
Biopsy Coordinator

Biopsy Coordinator

Bay Dermatology and Cosmetic • Largo, Maryland, USA
20 days ago
Job type
  • Full-time
Job description

Full-time

Description

Job Summary :

The Dermatology Biopsy Coordinator is responsible for managing the complete biopsy workflow to ensure accurate timely and compliant handling of tissue specimens pathology reporting physician communication and patient follow-up. This role serves as a central liaison between providers pathology labs medical assistants and patients to support continuity of care and ensure timely diagnosis and treatment planning.

ESSENTIAL RESPONSIBILITIES

Biopsy & Specimen Management

  • Verify biopsy requisitions are completed accurately including lesion description anatomical location clinical history and ICD-10 codes.
  • Ensure specimens are properly labeled and packaged according to CLIA and lab requirements.
  • Coordinate daily specimen pickup or courier transfer to designated pathology labs.
  • Maintain biopsy logs and tracking spreadsheets to ensure no specimens or results are missed.

Pathology Result Tracking & Follow-Up

  • Monitor lab portals daily for pending and completed pathology results.
  • Review incoming results for completeness and route to the ordering provider promptly.
  • Track turnaround time and escalate delays to the appropriate lab or provider.
  • Ensure patient notification is completed within required timeframes based on result severity and clinic protocol.
  • Patient Communication

  • Contact patients to communicate benign results per provider guidelines and document conversations in the EMR.
  • Schedule follow-up visits excisions Mohs SRT consults or treatment visits based on provider recommendations.
  • Provide clear instructions related to treatment plans wound care or next steps.
  • Documentation & Compliance

  • Accurately document biopsy tracking notification attempts patient communication appointments and care plans in the EMR.
  • Maintain HIPAA compliance and patient confidentiality at all times.
  • Assist in quality assurance audits related to biopsy tracking and pathology follow-up.
  • Collaboration & Support

  • Work closely with medical assistants to ensure documentation accuracy at the time of biopsy.
  • Coordinate with pathology representatives to resolve specimen questions billing issues or unusual case requests.
  • Provide provider support for any missing data unclear pathology or urgent results requiring expedited patient outreach.
  • Requirements

    QUALIFICATIONS

    Education & Experience

  • High school diploma or equivalent required.
  • Medical Assistant certification or relevant clinical office experience strongly preferred.
  • Prior dermatology oncology or pathology experience is a plus.
  • Proficiency in EMR workflow (EMA preferred) and lab portal systems.
  • Knowledge Skills & Abilities

  • Strong attention to detail and accuracy in documentation.
  • Excellent verbal communication and patient service skills.
  • Ability to prioritize time-sensitive tasks and manage multiple cases at once.
  • Working knowledge of common dermatology terminology biopsy types and basic ICD-10 coding (preferred not required).
  • PHYSICAL REQUIREMENTS

  • Ability to sit stand and walk for extended periods.
  • Ability to lift up to 20 lbs.
  • Vision and hearing sufficient to interact with patients and perform documentation tasks.
  • PERFORMANCE METRICS / KPIs

  • Biopsy tracking completion and reconciliation accuracy.
  • Timeliness of result routing and patient notification.
  • Compliance with clinic follow-up protocols.
  • Patient satisfaction and provider feedback.
  • WORK ENVIRONMENT

    This role is performed in a clinical office environment with direct and indirect patient interaction.

    Required Experience :

    IC

    Key Skills

    Corporate Risk Management,Electronics,Infection Control,Bakery,ELV,Accident Investigation

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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    Coordinator • Largo, Maryland, USA

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