Administrative Assistant

Position Title : Administrative Assistant

Work Location : North Chicago, Illinois, USA 60064

Assignment Duration : 12 months

Work Schedule : Monday to Friday 8 : 30AM - 4 : 30PM

Work Arrangement : Hybrid , 3 days onsite , 2 days remote

Position Summary : Provides advanced administrative support to Global Security leadership team including VP.

Background & Context : Office / Team and individual working.

Key Responsibilities :

• Monitors and prioritizes email, highlights actions and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work.
• Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Professionally interacts with senior level management.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Arranges catering and food services for department meetings.
• Proactively identifies and resolves scheduling conflicts.
• Provides other administrative duties as required.

Qualification & Experience :