Records Assistant

Job Posting Title

Records Assistant

Agency

342 OFFICE OF THE CHIEF MEDICAL EXAMINER

Supervisory Organization

Medicolegal Investigations

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note : Applications will be accepted until 11 : 59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full / Part-Time

Part time

Job Type

Temporary

Compensation

$16.44 / HR

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

The functions within this job will include, but not limited to the following :

Assists Records Manager with organizing, updating and maintaining the case records of the Eastern Office. Duties include maintaining detailed documentation as well as compiling and collating all components of the individual case file.

Scans completed case files to agency network.

Assists Record Manager in record requests from various state agencies, law enforcement agencies and other interested parties.

Quality Control of medical examiner cases

Serves as backup to the Receptionist as required

Level Descriptor

Requires high aptitude for details, spelling and the ability to learn the State of Oklahoma policies regarding records retention. Must have excellent written, oral and interpersonal skills. Must adhere to the agency’s confidentiality policies with tact and discretion when dealing with the public. Must have experience and skill working with Windows operating system in a multiuser environment.

Education and Experience

Preference will be given to undergrad, graduate forensic and / or medical students as well as persons with previous medical setting experience. Employees must possess and maintain mental stamina to perform the work and willingness to accept the mental discomforts inherent in the work, pass a rigid character and background investigation, be at least 21 years of age and possess a valid Oklahoma Driver’s License and social security card. Knowledge and experience with Microsoft Office and fileservers and / or network helpful.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Special Requirements

• Must be able to deal tactfully and professionally with the public
• Must not be related to current OCME employee

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information :