Administrative Assistant

Job DescriptionJob DescriptionWe are looking for a dedicated and detail-oriented Administrative Assistant to join a healthcare organization in Franklin, Tennessee. This is a contract position focused on addressing a critical backlog of vendor-related tasks, with training and clear processes provided to ensure success. The role offers flexibility in scheduling, with the option of an 8 AM to 5 PM or 9 AM to 6 PM workday.

Responsibilities :

• Validate and verify vendor information to ensure accuracy and compliance with company standards.
• Follow a structured, documented eight-step process to resolve discrepancies in vendor data.
• Manage and update reports related to vendor information, ensuring records are current and complete.
• Collaborate with internal teams to address issues and ensure smooth workflow.
• Maintain a high level of accuracy while performing data entry and administrative tasks.
• Utilize Microsoft Word and Excel to create and manage documents and spreadsheets effectively.
• Work within the company's HRIS to input and retrieve relevant data.
• Prioritize and manage workload to eliminate a three-year backlog efficiently.
• Communicate effectively with team members and vendors as needed to clarify and resolve issues.
• At least 2 years of experience in an administrative or data entry role.
• Proficiency in Microsoft Word and Excel for document creation and data management.
• Familiarity with HRIS or similar systems is preferred.
• Strong attention to detail and ability to maintain accuracy in all tasks.
• Excellent organizational and time-management skills to handle a high volume of work.
• Ability to follow established procedures and adapt to new processes quickly.
• Effective communication and interpersonal skills to collaborate with team members.
• Experience working in the healthcare or social assistance industry is a plus but not required.