Paid Media Project Manager

Location : Portland, Maine (Hybrid : 23 days in-office per week) Employment Type : Full-timeAbout Campfire ConsultingCampfire Consulting is a certified B Corp and 1% for the Planet member specializing in media strategy, planning, and buying. We partner with creative agencies, brands, and organizations who care deeply about how their message shows up in the worldand how their media dollars move business and culture forward.We believe that great media connects people and ideas through precision, transparency, and purpose.The RoleWere looking for a Media Project Manager to serve as the bridge between our strategy, planning, and buying teams. This role ensures that paid media campaigns are launched accurately, efficiently, and on time. Youll translate strategic intent into clear project plans, track deliverables, manage communication across internal and external partners, and keep our entire media engine running smoothly. You are a master of expectation setting, ensuring that both the internal team and client team remain in alignment regarding deadlines and deliverables. Youll work directly with our Strategy team on client calls, help translate client needs into internal briefs, and ensure our media planning and buying teams have the clarity and assets needed to execute. Youre comfortable supporting the development of deliverables, creating presentation deck frameworks and client-facing project roadmaps to support the strategy team. This is a hands-on, detail-obsessed role that lives inside our project management system (ClickUp) to make sure every piece of the puzzle lands where it should.What Youll DoAct as the operational backbone between strategy, media planning, and media buying teams, ensuring clarity and alignment across deliverables.Create and own detailed project plans within ClickUp, keeping track of all key milestones, approvals, and deadlines across multiple campaigns.Hold team members accountable for their deadlines, providing reminders of upcoming deliverables and flagging risk of missed deadlines. Join client calls alongside the Strategy Team to help capture next steps, document deliverables, and translate strategic direction into actionable tasks.Present information about project goals, timelines, and expectations clearly and effectively to clients both on calls and in writing via email. Oversee trafficking of creative assets from our media planning platform to vendor partners, ensuring specs, timelines, and assets are accurate and approved.Coordinate with creative agency partners to ensure all campaign materials are received, reviewed, and deployed correctly.Monitor project progress and proactively flag risks or bottlenecks, collaborating with leads to resolve them quickly.Maintain campaign launch calendars and internal dashboards to track all active and upcoming initiatives.Support QA for live campaigns ensuring creative is live, links work, pixels are firing, data is accurately flowing to dashboards, and placements align with the approved media plan.Partner with the data and reporting team to ensure performance reports are delivered on time and formatted consistently.Collaborate with leadership on process optimization, helping refine how media work flows through the agency.Work with the Managing Director to continuously improve our project management practices and tech stack to improve the efficiency and effectiveness of the org. What Were Looking For35+ years of project management experience, ideally within a media or marketing agency.Strong understanding of linear and digital media channels (broadcast, cable, print, paid social, programmatic, search, CTV, OOH, etc.). You dont need to build the campaigns but you know how they come together.Expert organizational skills and experience with project management and data management tools (Excel + ClickUp preferred, Asana or Monday experience transferable).Experience trafficking creative in media planning software and working with ad servers and media vendors.Strong written and verbal communication skills you know how to keep people on track without being robotic. Collaborative and proactive nature; you dont just identify problems, you help solve them.Comfort working in a hybrid environment with cross-functional teams and clients.Bonus Points If YouHave direct experience in a media operations or campaign management role.Understand trafficking workflows and ad specs across digital and traditional channels.Have familiarity with tools like TapClicks, Google Analytics, or DSP platforms.Believe that good media can do good for people and the planet.BenefitsWe believe in taking care of our people so they can take care of the work. Benefits include : Hybrid work model (Portland, ME office)Flexible PTO and company holidays, including a paid week off between Christmas and New YearsHealth insurance (medical, dental, vision)401(k) with company matchPaid volunteer timeAccess to merch from our purpose-driven shop and discounts for family and friendsProfit-sharing opportunities based on agency performanceParental leave and flexible schedules for caregiversA culture that values people first, not just performance metricsSalary Range : $70,000 $85,000 per year (commensurate with experience)Why CampfireWere a team that believes media matters not just for performance, but for people and the planet. We work hard, care deeply, and genuinely like one another. If youre looking for an agency that blends smart strategy with soul, youll fit right in.Equity & Inclusion : At Campfire, were building a team that reflects the world we want to live in. We do not use AI to scan or filter resumes which means every application is reviewed by a real person. We encourage people from all backgrounds and identities to apply, especially those who have been historically underrepresented in media and advertising. We do not evaluate candidates based on gender identity, race, age, disability, sexual orientation, religion, or any other protected status - period. We care about who you are, how you think, and the values you bring to the work.If this sounds like a place you could thrive, wed love to hear from you.

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